Administrative Assistant (Human Resources)

This list of duties and responsibilities is illustrative only of the tasks performed by this

position and is not all-inclusive.

Essential Duties & Responsibilities:

• Provide administrative support with a variety of functions including filing, sorting,

copying, collating information; fulfilling requests for information; answer the

telephone and relaying messages ensuring professional etiquette. Provides

information and assistance to job applicants with respect to the job search and

application process; assists applicants with routine questions about job vacancies and

application status.

• Provides general information and answers routine questions regarding the application

of human resources policies and procedures to employees; refers questions or

concerns requiring policy interpretation to specialist HR staff, as appropriate.

• Enters routine employee source data into the human resources information system

and application database under the guidance and review of senior HR team members.

• Assists in scheduling testing and screenings for applicants as needed.
• Maintains calendars and appointments; schedules appointments.
• Provides backup and assistance to other HR team members as requested.
• Arranges travel, prepares and submits travel-related documents, and maintains travel

information.

• Prepares, submits, and tracks order and payment related accounting documents
• Contributes to the team effort by providing support to Human Resources and Training

areas to ensure department goals are met.

• Coordinates and arranges conferences, programs, meetings, trainings logistics, and

other events as requested.

• Maintains records, reports, and logs pertaining to employee records and training.

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Position Classification & Description

Administrative Assistant

Revised May 2021

• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and

other documents and communications from drafts, recordings, or verbal instructions

as requested.

• Edits and reviews all correspondence and documents for correct grammar,

punctuation, and spelling.

• Maintains an effective filing and retrieval system of department and personnel files to

include all HR related documentation according to established policies and procedures.

• Maintains and operates office equipment. Performs or coordinates general

maintenance and repair.

• Photocopies, collates, distributes, and files documents.
• Manages and maintains all faxes including outgoing transmittal, retrieval, fax logs and

distribution.

• Maintains a current inventory of office supplies and coordinate purchase orders as

needed.

• Assists with preparation and set up of property employee appreciation events.
• Receives, sorts, logs, and routes mail.
• Schedules, attends meetings, prepares meeting material and takes minutes as

requested.

• Coordinates Department special events and process Banquet Event Orders including

meals and refreshments when required.

• Maintains strict confidentiality of all privileged information.
• Collects and compiles data to create monthly reports.
• Performs other duties as required.

Minimum Qualifications:

High School Diploma or GED plus three (3) years administrative or secretarial experience

within a Human Resources environment. Associates degree preferred. Must have an

intermediate or above level of computer skills. Must meet all knowledge, skills and

abilities. Must be twenty-one (21) years of age. No felony, theft or stealing convictions.

Must be able to successfully pass a pre-employment drug and alcohol screen, background

investigation, obtain and maintain gaming license. Navajo preference.

Knowledge, Skills and Abilities:

• Knowledge of business English, proper spelling, grammar, and punctuation, and basic

arithmetic.

• Skilled and advanced proficiency in operating various word-processing, spreadsheets,

and database software programs in a Windows environment, specifically Word, Excel,

Access and PowerPoint.

• Skill in analyzing problems, projecting consequences, identifying solutions, and

implementing recommendations.

• Ability to type 45 words per minute with minimal errors.
• Ability to communicate effectively, both verbally and in writing.

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Position Classification & Description

Administrative Assistant

Revised May 2021

• Ability to interact and maintain good working relationships with individuals of varying

social and cultural backgrounds.

• Ability to maintain and enforce confidentiality.
• Ability to analyze situations and implement appropriate course of action.
• Ability to establish and maintain professional relationships with co-workers at all

levels.

• Ability to work independently, manage multiple assignments, and meet strict time

lines.

• Ability to make solid decisions and exercise independent judgment.
• Ability to demonstrate excellence in all areas, and continually seek quality

improvement in results.

• Ability to interpret applicable federal, state, county and local laws, regulations, and

requirements.

Physical Demands:

While performing the duties of this job, the employee may be required to sit for prolonged

periods, walk; stand; use hands for dexterity of motion; stoop, bend, kneel or crouch,

and have normal auditory and verbal communications skills. The employee must

occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level. Occasional

work is performed in a casino setting with exposure to second-hand smoke and a

moderate noise level. Extended hours and irregular shifts may be required. Tight time

constraints and multiple demands are common.