Administrative Assistant (Human Resources)

This list of duties and responsibilities is illustrative only of the tasks performed by this
position and is not all-inclusive.
Essential Duties & Responsibilities:
• Provide administrative support with a variety of functions including filing, sorting,
copying, collating information; fulfilling requests for information; answer the
telephone and relaying messages ensuring professional etiquette. Provides
information and assistance to job applicants with respect to the job search and
application process; assists applicants with routine questions about job vacancies and
application status.
• Provides general information and answers routine questions regarding the application
of human resources policies and procedures to employees; refers questions or
concerns requiring policy interpretation to specialist HR staff, as appropriate.
• Enters routine employee source data into the human resources information system
and application database under the guidance and review of senior HR team members.
• Assists in scheduling testing and screenings for applicants as needed.
• Maintains calendars and appointments; schedules appointments.
• Provides backup and assistance to other HR team members as requested.
• Arranges travel, prepares and submits travel-related documents, and maintains travel
information.
• Prepares, submits, and tracks order and payment related accounting documents
• Contributes to the team effort by providing support to Human Resources and Training
areas to ensure department goals are met.
• Coordinates and arranges conferences, programs, meetings, trainings logistics, and
other events as requested.
• Maintains records, reports, and logs pertaining to employee records and training.
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Position Classification & Description
Administrative Assistant
Revised May 2021
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and
other documents and communications from drafts, recordings, or verbal instructions
as requested.
• Edits and reviews all correspondence and documents for correct grammar,
punctuation, and spelling.
• Maintains an effective filing and retrieval system of department and personnel files to
include all HR related documentation according to established policies and procedures.
• Maintains and operates office equipment. Performs or coordinates general
maintenance and repair.
• Photocopies, collates, distributes, and files documents.
• Manages and maintains all faxes including outgoing transmittal, retrieval, fax logs and
distribution.
• Maintains a current inventory of office supplies and coordinate purchase orders as
needed.
• Assists with preparation and set up of property employee appreciation events.
• Receives, sorts, logs, and routes mail.
• Schedules, attends meetings, prepares meeting material and takes minutes as
requested.
• Coordinates Department special events and process Banquet Event Orders including
meals and refreshments when required.
• Maintains strict confidentiality of all privileged information.
• Collects and compiles data to create monthly reports.
• Performs other duties as required.
Minimum Qualifications:
High School Diploma or GED plus three (3) years administrative or secretarial experience
within a Human Resources environment. Associates degree preferred. Must have an
intermediate or above level of computer skills. Must meet all knowledge, skills and
abilities. Must be twenty-one (21) years of age. No felony, theft or stealing convictions.
Must be able to successfully pass a pre-employment drug and alcohol screen, background
investigation, obtain and maintain gaming license. Navajo preference.
Knowledge, Skills and Abilities:
• Knowledge of business English, proper spelling, grammar, and punctuation, and basic
arithmetic.
• Skilled and advanced proficiency in operating various word-processing, spreadsheets,
and database software programs in a Windows environment, specifically Word, Excel,
Access and PowerPoint.
• Skill in analyzing problems, projecting consequences, identifying solutions, and
implementing recommendations.
• Ability to type 45 words per minute with minimal errors.
• Ability to communicate effectively, both verbally and in writing.
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Position Classification & Description
Administrative Assistant
Revised May 2021
• Ability to interact and maintain good working relationships with individuals of varying
social and cultural backgrounds.
• Ability to maintain and enforce confidentiality.
• Ability to analyze situations and implement appropriate course of action.
• Ability to establish and maintain professional relationships with co-workers at all
levels.
• Ability to work independently, manage multiple assignments, and meet strict time
lines.
• Ability to make solid decisions and exercise independent judgment.
• Ability to demonstrate excellence in all areas, and continually seek quality
improvement in results.
• Ability to interpret applicable federal, state, county and local laws, regulations, and
requirements.
Physical Demands:
While performing the duties of this job, the employee may be required to sit for prolonged
periods, walk; stand; use hands for dexterity of motion; stoop, bend, kneel or crouch,
and have normal auditory and verbal communications skills. The employee must
occasionally lift and/or move up to 25 pounds.
Work Environment:
Work is generally performed in an office setting with a moderate noise level. Occasional
work is performed in a casino setting with exposure to second-hand smoke and a
moderate noise level. Extended hours and irregular shifts may be required. Tight time
constraints and multiple demands are common.