Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Career Development, Check Processing, Communication Skills, Continuous Improvement, Corporate Governance, Customer Relations, Customer Support/Service, Establish Priorities, Mail Processing, Needs Assessment, Operations Management, Organizational Skills, Payment Processing, Presentation/Verbal Skills, Purchase Orders, Quality Management, Regulations, SAP, Safety Compliance, Safety/Work Safety, Security Compliance, Telephone Skills, Time Management, Typing, Word Processing, Writing Skills
Administrative Assistant
We are seeking a professional and customer-focused Administrative Assistant to serve as the welcoming face of our organization. In this role, you will provide exceptional customer service while managing front desk operations, handling incoming communications, andsupporting general office administrative functions. The ideal candidate will maintain a professional demeanor while efficiently coordinating visitor reception, call management, and various clerical tasks in a dynamic business environment.
Roles and Responsibilities
- Reception & Customer Service: Greet visitors promptly and courteously, determine their needs, and direct them to the appropriate personnel while maintaining a professional and welcoming environment
- Communication Management: Answer and manage all incoming calls professionally, providing excellent customer service by efficiently routing calls to the right team members
- Administrative Support: Perform clerical and word processing tasks including sorting, opening, and distributing incoming mail
- Accounts Payable Processing: Support the plant controller with basic accounting functions including invoice and payment tracking, matching invoices with purchase orders and receivers, verifying merchandise receipt in inventory systems, obtaining proper approvals, and coding invoices to appropriate locations and charge numbers
- Payment Processing: Process check requests, research problem invoices with relevant departments, handle expense items with proper approvals, and prepare approved batches for corporate payment processing
- Purchase Order Management: Create, approve, and review purchase orders; enter receipts for incoming purchases for both inter-company and intra-company transactions
- AP/AR Coordination: Work closely with Accounts Payable and Accounts Receivable teams, report variances to the controller, and assist with scanning, reviewing, and submitting AP documents
- Compliance & Safety: Maintain the highest standards of corporate governance, ensuring all activities comply with company security, HSE policies, and relevant regulations while prioritizing quality, health, safety, and environmental protection
- Continuous Improvement: Actively participate in the company's Quality Management System and identify opportunities for process enhancement
- Professional Development: Engage regularly with management to discuss performance objectives and complete all necessary training to enhance skills and advance career development
Skills / Education
- 3-4 years of general clerical and administrative experience
- Proficient typing and word processing skills
- General computer knowledge and technical aptitude
- Professional attitude with strong customer service awareness and focus
- Excellent verbal and written communication skills with ability to follow instructions
- Ability to work and interact effectively with all levels of personnel
- Strong organizational and time-management skills
- University Degree/Diploma or equivalent with 2-4 years related experience, OR Master's degree with 0-2 years' experience
- Prior receptionist and/or customer service-related experience
- Knowledge of SAP systems would be beneficial
W
Weatherford
Individually, we are impressive.
Together, we are unstoppable.
We are One Weatherford.
Weatherford is one of the largest multinational oilfield service companies. Providing innovative solutions, technology and services to the oil and gas industry.
There are many great things about our Company, including our culture. While we may operate all over the world, we are one team, one family, One Weatherford.
The concept of One Weatherford actually originated in the field more than 10 years ago to promote teamwork, passion, and drive and still rings true today. When you join our Company, you instantly feel connected to something bigger – a community that is grounded by our core values and driven to create innovative solutions for our customers. We celebrate each other’s successes, grow together, and learn from each other constantly.
Oil and gas producers face unique challenges every day, so it is our job to come up with creative, innovative solutions that help them be successful in the safest, most ethical, and sustainable manner. We operate across the global energy landscape employing some of the best talent in the industry. Explore the pages below to learn a bit more about what we have to offer and what we stand for.
10,000 employees or more
https://www.weatherford.com/en/