Administrative Assistant (Hybrid) - Washington, MO

This position follows a hybrid work model, with the expectation to be onsite at our Buckeye, AZ or Washington, MO preferred locations up to three (3) days per week, or as determined by your manager based on team and business needs. The remaining days may be worked remotely.

Candidates must reside within a reasonable commuting distance of one of our preferred locations of Buckeye, AZ or Washington, MO. Other locations may be considered. Flexibility in the hybrid schedule may vary depending on departmental needs.

Provides administrative support and document control to Estimation staff by organizing information, ensuring it is prepared for technical evaluation, and any other administrative functions.

ESSENTIAL FUNCTIONS:

• Monitor and process emails from shared estimating email inboxes.
• Ability to move around various internet sites and storage sites.
• Tag, prioritize and organize emails.
• Review Request for Quotes and follow up with sales as needed.
• Perform data entry using CSC sales and estimation system.
• Download large contract documentation files from various ftp sites and upload onto company Share Point folder system.
• Extract, organize, compile and manage contract documentation using pdf software Bluebeam.
• Strong organizational and prioritization skills and high attention to detail are a must.
• Maintain ownership of assigned inbox while assisting other team members as needed.
• Performs other duties as assigned by supervisor.
• Regular and reliable attendance.
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REQUIREMENTS:

• High school diploma or equivalent.
• 6 months - 1 year of administrative experience and use of computer software including MS Word and Excel.
• Effective oral and written communication skills both in-person and virtual.
• Must be able to read and write in English.
• Must have the ability to perform multi-task functions in an often fast-paced environment.
• Competence in basic math.
• PC skills include the following software: Microsoft Suite, Blue Beam, Dynamics 365.
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PHYSICAL DEMANDS:

• Frequent communication with others to exchange information.
• Frequent repetition of motions that may include the wrists, hands and/or fingers.
• Frequent moving about to accomplish tasks or moving from one worksite to another.
• Occasional adjusting or moving objects up to 20 pounds in all directions.
• Constantly remaining in a stationary position, often standing or sitting for prolonged periods.
• Constant use of computer for prolonged periods.
• Constantly thinking and processing information.
• Constantly maintaining concentration and focus on tasks.
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WORK ENVIRONMENT:

• General office environment.
• May require occasional exposure to production areas with airborne particles, loud noises, and extreme heat and cold.
• Personal protection equipment is required when entering a manufacturing plant.
• May be a remote, office or hybrid schedule as approved by supervisor.
• Travel for training as needed.
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DISCLAIMER:
Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. CSC retains the right to change or assign other duties to this position.