Administrative Assistant I (Child Nutrition)

Alhambra Elementary SD

Phoenix, AZ

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Bookkeeping, Cafeteria, Claims Processing, Employee Benefits, Financial Reporting, Nutrition, Organizational Skills, Performance Analysis, Performance Reviews, Policy Evaluation, Purchase Orders, Purchasing/Procurement, Record Keeping, Records Management, Revenue/Sales Reporting, Staff Training, State Laws and Regulations, Telephone Skills, United States Department of Agriculture (USDA)

LOCATION

Phoenix, AZ

POSTED

1 day ago

JOB DESCRIPTION: To provide secretarial, clerical, and bookkeeping services. To relieve the coordinator of assigned
routine office tasks.

QUALIFICATIONS: High school diploma or equivalent. General knowledge of business machines and computers.
Training and/or experience in bookkeeping principles/practices, including maintenance of records and preparation of
financial reports. Ability to work with a variety of people. Maintain strict confidentiality of work information, and maintain
accurate files.

RESPONSIBILITIES:
? Perform bookkeeping, payroll, clerical, and receptionist duties as required, maintaining District confidence.
? Prepare weekly payroll documents including appropriate deductions.
? Process State compensatory claims and retirement applications.
? Prepare leave requests.
? Set up all hiring and processing of Child Nutrition employees.
? Prepare data for personnel openings and placements.
? Maintain an accurate record of all revenue and expenditures of all bank accounts, such as cafeteria revolving and
administrative caring funds, etc.
? In the absence of the Child Nutrition Specialist
? In the absence of the Specialist, maintain records and reasons for substitute absences; individual substitute work and
frequency; substitute called, but not available; and other records as requested by the Coordinator.
? Process United States and internal school mail daily.
? Serve as a public liaison in answering telephones, taking messages, returning telephone calls, and receiving visitors.
? Answer routine questions regarding U.S.D.A. operations requirements concerning menus and meal applications.
? Answer a variety of questions from various sources including governmental agencies, industrial companies, parents,
and local school staff. Prepare monthly reimbursement claims to the State Department for Federal Reimbursement.
? Organize and maintain all supply cabinets.
? Provide the procurement clerk with a list of out-of-stock items.
? Assign, input, and do follow-up work on purchase orders.
? Verify packing lists and invoices and approve the same for payment.
? Perform annual districtwide verification of free and reduced meal applications for state department regulations.
? Assist with processing civil rights reviews.
? Prepare agendas and retain records of managers' meetings.
? Maintain personnel and teacher handbooks and operational departmental manuals.
? Attend meetings, workshops, and in-service training as assigned.
? Perform other duties as assigned.

SALARY: Twelve-month position, beginning salary Level 33, employee benefits in accordance with Board Policies.
EVALUATION: Performance to be evaluated in accordance with Board Policy on the evaluation of support personnel.

About the Company

Alhambra Elementary SD

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