Administrative Management, Administrative Skills, Calendar Management, Computer Systems, Conference Management, Data Collection, Mail Processing, Newsletter, People Management, Plan Meetings, Secondary School, Systems Maintenance
The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks. Position Description
Essential Duties and Responsibilities
- Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities
- Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
- Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor's signature
- Maintain supervisor's calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees
- Screen supervisor's telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material
- Process and maintain discipline referrals and records in files and computer system
- Maintain detention logs and notify parents as prescribed by policy
- Prepare ISS assignments and process homework for long term absences
- Supervise office workers and prepare supplemental payroll for tutorials
- May serve as substitute for ISS monitor
- Process documents and work order requests using school district computer program
- May provide clerical support for campus police officer and Extended Day Program
- Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters
- Compile data, organize/maintain filing system, prepare in-service materials, etc.
Supervisory Responsibilities