Administrative Assistant I

Position Details

Posting Summary

College College Of Health & Human Svcs Executive Area Provost & VP Academic Affairs Department Occupational Therapy

Posting Detail Information

Posting Number S1738P Job Type Full Time, Regular Pay Type Nonexempt/Hourly Pay Grade C Campus Location WMU-Grand Rapids - Downtown Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package. Number of Vacancies 1 General Summary

Provides administrative and budgetary support for the supervisor and the department.

Major Duties

• Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.
• Answers non-routine questions regarding the department. Refers questions as needed.
• Explains departmental policies and procedures.
• Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.
• Maintains a database: verifies, updates, and enters data.
• Schedules appointments and coordinates meetings; makes travel arrangements.
• Monitors and orders departmental supplies.
• Typically, engages in some office management and/or project work.
• May provide guidance and direction to student employees.
• May update the content of the department's website.

Minimum Qualifications

• High school diploma or equivalent.
• One year's relevant experience.
• Proficiency with word-processing and spreadsheet software.
• Experience with query databases and budget entry and tracking.

Desired Qualifications

• Experience providing guidance to student employees.

Special Instructions to Applicants

• External applicants should use the WMU - Application.
• Internal applicants should use the WMU - Internal Application.

Additional Position Information

• Terminal appointment ends on 06/30/2027 with a potential of being extended.
• Finalists will be required to take a typing, Word and Excel skills assessment.
• Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:https://www.wmich.edu/hr/enrollment-staff

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a high school diploma or equivalent?

• Yes

• No

• • Do you have one year of relevant experience?

• Yes

• No

• • Are you proficient with word-processing and spreadsheet software?

• Yes

• No

• • Do you have experience with query databases and budget entry and tracking?

• Yes

• No

• • Do you have experience providing guidance to student employees?

• Yes

• No

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Other