Administrative Assistant I

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott 

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

 
•    Career development with an international company where you can grow the career you dream of. 
•    Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. 
•    An excellent retirement savings plan with a high employer contribution. 
•    Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. 
•    A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. 
•    A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. 

The Opportunity
In this role, you will support the Vice President, Infectious Disease by managing a broad range of executive administrative and operational priorities. Serving as a trusted partner and primary contact for calendar and scheduling activities, you will ensure the effective coordination of meetings, travel, and key business commitments.

Based in Lake Forest, IL you will frequently interface with senior leaders and handle highly confidential and business-sensitive information with professionalism, sound judgment, and discretion. Success in this role requires strong organizational and communication skills, advanced administrative expertise, and a solid understanding of business processes. The ideal candidate is proactive, adaptable, and able to manage competing priorities while delivering seamless support in a fast-paced executive environment.
 

What You’ll Work On

• Implement and maintain the effectiveness of the Quality System.

• Provide comprehensive administrative support, including phone coverage, calendar management, travel coordination, correspondence, courier scheduling, expense reporting, and meeting/event planning.

• Create, edit, and prepare business documents, presentations, and other departmental materials.

• Manage teleconference and mobile phone setup and serve as a liaison for remote access support.

• Assist with budget expenditure tracking and reporting, as needed.

• Coordinate and maintain departmental records and files in compliance with corporate and regulatory requirements.

• Follow purchasing, requisition, security, privacy, branding, and copy center procedures; order business cards and stationery.

• Utilize intermediate to advanced proficiency in Microsoft Office Suite, SAP, and other business systems, including travel and performance management platforms.

• Coordinate new employee onboarding, including office setup and work tools provisioning.

• Train and provide guidance to new administrative assistants, as assigned.

 

Required Qualifications

• Education: High School diploma or equivalent.

• Experience:  3+ years previous administrative experience supporting executive level positions.

• Operates with general instruction and some supervision.

• Highly organized & proactive.

• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred).

 

Preferred Qualification

College degree is preferred.

     

The base pay for this position is

$25.00 – $50.00/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

ID Infectious Disease

        

LOCATION:

United States > Lake Forest : J55

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

No

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf