Administrative Assistant I

Administrative Assistant I

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital.

If you're passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team and become Loyola Strong!

What you'll do:

The Administrative Assistant I performs a wide range of administrative and secretarial duties to support departmental operations and relieve leadership of routine clerical responsibilities. This role ensures efficient office workflow, prioritizes tasks with guidance from leadership, and provides direct support to a Director or department leadership team.

Administrative Support:

• Manage calls, calendars, meetings, travel arrangements, and executive communications
• Prepare meeting materials, take minutes, and support day-to-day administrative operations
• Draft correspondence, reports, and presentations; compile data for leadership review
• Support projects and events through research, coordination, and reporting
• Maintain organized records and filing systems for departmental activities
• Assist with regulatory survey preparation, including scheduling and materials coordination
• Support budget tracking, purchasing, and office operations, including supplies and equipment

What you'll need:

Minimum Education:

• High School Diploma required
• Additional training through work experience or education

Preferred Education:

• 2–3 years of college coursework in administrative or related field

Minimum Experience:

• 1–2 years of administrative or related experience

Preferred Experience:

• 3–5 years of administrative experience, preferably in a healthcare or academic setting

We offer:

• Benefits starting Day One
• DailyPay – work today, get paid today
• Tuition Reimbursement
• Competitive compensation
• Career growth opportunities

Compensation:

Pay Range: $17.30 -$26.81 per hour

Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Our Commitment:

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.