Administrative Assistant I

Marquette University

Milwaukee, WI

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Communication Skills, Cross-Functional, Customer Support/Service, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Interpersonal Skills, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Office Equipment, Office Management, Order Delivery, Order Supplies, Organizational Skills, Performance Management, Problem Solving Skills, Property Maintenance, Publications, Purchasing/Procurement, Telephone Skills, Telephone Triage

LOCATION

Milwaukee, WI

POSTED

1 day ago

Posting Details

Posting Details

Posting Number
NA01559

Position Information

Position Title
Administrative Assistant I

State

Employment Status
Full Time

Position Status
Regular

If Limited Term (End Date of Assignment, Project, or Grant)

Position Type
Staff

Job Family
Operations and Administrative Services

# Hours Per Week
37.5

Position Overview

The Administrative Assistant serves as a front-line ambassador for University Advancement as well as the 4th floor partners of Zilber Hall, including the President's office, the Executive Vice President's Office, the Provost's office and the Office of Mission & Ministry. This individual will oversee daily University Advancement office operations, manage administrative tasks and greet visitors and triage phone calls for University Advancement.

Duties and Responsibilities

1.Oversee daily office operations
• Answer and triage incoming phone calls
• Manage reception area on the 4th floor, including serving as the first point of contact for all visitors (in coordination with the Information Desk in the main lobby and Visitor's Log)
• Oversee UA office space, conference rooms, storage space, workstation technology needs, and 4th floor kitchen
• Assist with UA meeting and gathering needs
• Oversee daily mail and package delivery, both campus and external, manage payment of all UA express and package postage invoices, coordinating checks with Gift Services
• Manage UA lists, including staff phone list and birthdays

2. Manage office supplies and equipment
• Maintain office supplies within supply room and storage room
• Place orders within the university's purchasing system
• Maintain technology equipment and tracking for UA
• Handle facilities/general building maintenance requests, including those for multi-function devices.
• Order supplies, manage publication subscriptions, and serve as primary contact for vendors.

3. Student assistant hiring and management
• Manage the hiring, performance management and recognition efforts for all student assistants across University Advancement, with partnership from managers

4. Projects/Other responsibilities
• Vacation tracking
• Create alumni identification cards
• Coordinate UA holiday cards and CASE annual membership

Required Knowledge, Skills and Abilities

Excellent customer service and communication skills.
Excellent organizational and prioritization skills.
The ability to problem-solve and complete tasks with minimal supervision.
Attention to detail, confidentiality, and discretion.
Experience in Microsoft Outlook, Excel and Word.

Preferred Knowledge, Skills and Abilities

Associate, vocational or tech school degree related to office or administrative assistant work.
1-2 years of previous experience in reception, office management or customer service.

Department
University Advancement

Posting Date
04/08/2026

Closing Date

Special Instructions to Applicants

EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

About the Company

Marquette University

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