To provide administrative support to the department head, leadership team, and staff as assigned.
Responsibilities: Fields telephone calls.
Receives and directs visitors.
Maintains assigned calendars and schedules.
Schedules and coordinates meetings.
Prints and distributes meeting packets.
Creates and processes expense reports.
Creates correspondence, forms, reports, graphs, visual presentations, and other related
documents.
Places catering orders.
Captures and publishes meeting minutes and other correspondence as directed.
Develops, formats, and distributes information to internal and external stakeholders.
Orders and maintains department supplies.
Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars,
registration).
Maintains organization charts.
Maintains effective filing systems.
Creates, submits, and tracks to completion departmental training requests and other
documents as directed.
Ensures department employee timesheets are approved per payroll timelines.
Works with department leadership to develop and submit monthly update reports and
documents per schedule or direction.
Responsible for department event planning and coordination (i.e. department meetings,
teambuilding’s, etc.) and may assist with organization wide events if needed.
Other duties as assigned.
Education and Experience | High school diploma or equivalent.
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Special Skills, Licenses andCertifications | Working knowledge of and proficient in multiple business software
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Performance Based Competencies | Effective written communication skills are required. Excellent attention
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Work Environment And Physical Demands | Works in a standard cubicle workstation. More than 50% of work time
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All HealthPlan employees are expected to:
HIRING RANGE:
$28.94 - $34.00
IMPORTANT DISCLAIMER NOTICE
The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.