Our client, a Energy Services company, is looking for a Administrative Assistant I for their Saginaw, MI/ Flint, MI/Hybrid location.
Responsibilities:
The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks.
As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.
Tasks may include: typing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.
Additionally, the Administrative Assistant is responsible for:;
Maintaining daily production reports;
Assisting customers; Performing other miscellaneous office tasks; Makes calculations in an accurate manner;
Be familiar with Company policies and procedures;
Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required;
Visio and OneNote experience is a plus;
Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel);
Requirements:
Ability to perform standard to complex office tasks ;
Experience tracking, maintaining and reporting on various inventories ;
Ability to prioritize and handle multiple tasks ;
Complex integration of conflicting calendar priorities ;
Excellent verbal and written communication skills ;
Excellent interpersonal and analytical skills;
Excellent organizational skills ;
2+ years’ experience as Administrative Assistant; 2+ years’ experience in specialized/functional area/discipline ;
Associates degree or equivalent experience is preferred.
Maintain strict confidentiality of customer, employee, and company information in accordance with corporate policies, regulatory requirements, and data privacy standards.
Handle sensitive, confidential, and proprietary information with the highest level of discretion and professionalism.
Skills Required:
Microsoft Word
Outlook email system
Detail oriented
Highly motivated
Well-organized
Team oriented
Attitude and aptitude to learn new skills and perform new responsibilities
SAP knowledge and skill is of value and highly preferred
Experience Required: 0 to 1 year's work experience, this is an entry level position.
Some work experience in an administrative or clerical role
Experience with SAP would be an asset
Strong customer service background
Education Required: High School degree or equivalent