Administrative Assistant I

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade:  11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

 

 

Essential Duties and Responsibilities:

1. Manages shared office calendar and appointments. Assists in updating Detachment website.
2. Greets and directs visitors, in person or over the phone; routes calls, answers questions (as
able), provides general information, and takes messages.
3. Establishes, maintains, and updates files related to administrative functions, university
scholarships, in-state tuition waivers, and student/staff rosters.
4. Performs miscellaneous administrative duties as assigned, such as cadet GPA updates,
maintaining email lists, assisting with Detachment alumni newsletter, and assisting with
university support requests (Information Technology Systems, Registrar, Financial office, etc).
5. Monitors foundation accounts and processes funding requests.
6. Manages staff meeting slides.
7. Processes university timecards, payroll, and leave statements.
8. Primary agent for scheduling department class times and room assignments; manages cadet schedule conflicts, override requests, and drop/adds.
9. All other duties as assigned.

Minimum Qualifications:

· Education: High school diploma or equivalent
· Experience: Two -four years directly related to the duties and responsibilities specified.
· Or: Any equivalent combination of related experience and/or education will be considered.

Preferred Qualifications:

· Experience with Banner

Knowledge, Skills, and Abilities:

· Excellent written and verbal communication skills.
· Working knowledge of word processing, spreadsheet, and database software packages.
· Working knowledge of Microsoft Outlook email and calendar management

Working Conditions and Physical Effort

· Work is normally performed in a typical interior/office work environment.
· No or very limited exposure to physical risk.
· No or very limited physical effort required.

Instructions for Applying:

Link to apply:  http://explore.msujobs.msstate.edu/

All applicants should apply online and include a current resume and contact information for 3 professional references.

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or 

employment@hrm.msstate.edu

.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or 

employment@hrm.msstate.edu

. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.