Administrative Assistant (ID #536655)

Job Description

Position Title: Administrative Assistant

Schedule: Monday - Friday, 8:00 am - 4:00 pm

Summary:

The Administrative Assistant will support with a variety of clerical tasks for Sales Staff, Operations Manager and Branch Manager.

Essential Job Functions:

• Assist Sales Staff with order entry and follow up
• Follow up on purchase orders
• Maintain open order report up to date
• Maintain RMA report up to date
• Prepare cash sales report on a daily basis
• Maintain un-scanned, un-confirmed pick ticket reports up to date
• Follow up on vendor returns and credits
• Assist Sales Staff with product submittals and prepare documentation for operation manuals
• Plan and schedule meetings and on-site trainings
• Perform other duties as assigned
• Work mandatory overtime as needed

Qualifications:

• Minimum of one year experience as an Administrative Assistant
• Proficient in MS Office (Outlook, Word, and Excel)
• Excellent data entry skills with strong attention to detail and accuracy
• Strong organizational skills and ability to multi task
• Problem solving skills
• Excellent communication skills (both written and oral)

Physical Demands: While performing the duties of this position, the employee is frequently required to lift or pull up to 20 pounds, sit, communicate, reach, manipulate objects, tools or controls. The position requires mobility, manual dexterity and coordination over 50% of the time while operating equipment such as computer keyboard, mouse, calculator and similar machines. Working Conditions: Office or warehouse environment. May be exposed to dust, heat or cold, and other environment seasonal changes. Minimum physical exertion.

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