Administrative Assistant II {169093}

A-Line Staffing is now hiring Asst 2, Administrative (Data Specialist II) in San Diego, CA . The Asst 2, Administrative (Data Specialist II) would be working for a Fortune 500 company and has career growth potential. This would be full time / 40+ hours per week.

If you are interested in this Asst 2, Administrative (Data Specialist II) position, please contact Milos Pavlovic at

Asst 2, Administrative Compensation

The pay for this position is $25.00 – $27.00 per hour

Benefits are available to full-time employees after 90 days of employment

A 401(k) with a company match is available for full-time employees with 1 year of service on our eligibility dates

Asst 2, Administrative Highlights

This position is a contract assignment with potential to extend based on attendance, performance, and business needs

The required availability for this position is Monday–Friday, approximately 8:00 AM – 4:30 PM (40 hours/week, onsite with flexible scheduling)

• Extension is possible
• Onsite role (NOT a traditional administrative assistant role)

Asst 2, Administrative Responsibilities

• Provide general administrative and operational support for the Instrumentation Department
• Coordinate and facilitate vendor visits for maintenance, calibration, installation, and repair activities
• Manage spreadsheets and department performance metrics
• Monitor and convert work requests into work orders within CMMS systems
• Support technicians with asset movement and updates in asset management databases
• Update system records with vendor documentation for completed maintenance and calibration activities
• Assist in preparing presentations and reporting metrics to leadership
• Ensure compliance with record retention and documentation policies
• Communicate and coordinate with internal teams, vendors, and subcontractors as needed
• Handle multiple priorities in a fast-paced environment while maintaining accuracy and confidentiality

Asst 2, Administrative Requirements

• High School Diploma or GED required (Associate degree preferred)
• 3+ years of recent administrative or operational support experience (supporting senior-level teams preferred)
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Experience working with CMMS systems (e.g., MAXIMO, BMRAM, or similar) preferred
• Ability to work onsite in San Diego, CA

Asst 2, Administrative Preferred Qualifications

• Experience supporting technical, operations, or engineering departments
• Familiarity with asset management systems and work order processing
• Strong attention to detail and documentation accuracy
• Experience working in regulated or compliance-driven environments
• Ability to coordinate across multiple stakeholders and departments

If you think this Asst 2, Administrative (Data Specialist II) position is a good fit for you, please reach out to me - feel free to call, e-mail, or apply to this posting!

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