Administrative Assistant II - 530126

Pay Grade/Pay Range:  Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization: 223101 - Dean's Office-Nursing

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; May vary due to department needs as necessary

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Preferred Qualifications: • Bachelor’s degree preferred.
• Experience in administrative support, fundraising, advancement, marketing, communications, or related fields preferred.
• Strong organizational, writing, communication, and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Experience with databases, Microsoft Office Suite, and data management systems.
• Strong attention to detail and project coordination skills.
• Ability to manage multiple deadlines and prioritize competing responsibilities

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.