Administrative Assistant II

Insight Administrative Assistant II

The client is a prominent global technology solutions provider, renowned for its comprehensive range of services and products tailored to meet the diverse needs of businesses. The company's core focus revolves around assisting organizations in managingand optimizing their IT operations, thereby driving productivity, efficiency, and innovation. It offers an extensive array of services, including strategic consulting, technology implementation, cloud computing, data center management, cybersecurity, software licensing, and hardware procurement. In addition to its business-to-business (B2B) services, it also serves as a valuable resource for IT professionals and decision-makers, providing valuable insights and thought leadership through its various publications, webinars, and events.

Rate Range: $16-$18/Hr

Job Description

Key responsibilities will be managing HQ activities, Executive Coffee Club sessions, provide calendar management assistance, order supplies, handling general administrative tasks

As an Administrative Assistant II at Insight you'll provide administrative support to the Manager of Executive Services and the Manager of Executive Support. If you are comfortable being exposed to confidential and sensitive information and have a high sense of urgency, read on.

Responsibilities:

• Perform office and administrative support, including calendar management, to Executive Management and Leadership team.
• Prepare and deliver files in confidence to appropriate Executive while maintaining confidentiality and discretion with sensitive information.
• Greet scheduled visitors and direct to appropriate area or person.
• Manage conference room reservations
• Maintain clear and concise record of expense reports, submitted monthly.
• Assist with HQ activity committee that orchestrates several annual teammate events both in-office and off-site.
• Assist with HQ Coffee Club events
• Oversee executive office supply quantities, purchasing, and back-office operations as necessary.
• Receive, review and direct incoming and outgoing mail.
• Coordinate lunch for executive meetings.
• Create travel itineraries for executive travel as needed.
• Perform general office duties and miscellaneous tasks as assigned.

Requirements:

• College degree preferred; or 2+ years of related experience and/ or equivalent combination of education and experience.
• Extreme attention to detail and experience in a large, fast-pace and dynamic environment.
• Flexibility and willingness to adapt to multiple changing priorities and other duties as they arise.
• Excellent organizational and multi-tasking skills along with strong Microsoft Office skills with a focus on Outlook, Word and Excel.
• Maintain a high degree of confidentiality.

Non-benefitted (other than those mandated under state or federal law). Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com. By submitting your application, you agree to ApTask's Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.