DuPont Tedlar® Administrative AssistantLocation: Wilmington, DE |
Schedule: Full-Time, 40 Hours/Week
About the Role DuPont Tedlar® is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Key ResponsibilitiesProcurement & Financial Administration Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
Required Qualifications- Associate's or Bachelor's degree, or equivalent professional work experience
- 2+ years of administrative, office coordination, or operations support experience in a corporate environment
- Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
- Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
- Hands-on experience with vendor management and payment systems
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with CRM platforms such as Salesforce is a plus
Required Skills- Organizational Excellence — Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
- Financial Acumen — Comfortable handling budget tracking, invoice coordination, and procurement workflows
- Systems Proficiency — Quick to learn and navigate internal enterprise systems and digital tools
- Communication — Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
- Discretion & Professionalism — Able to handle sensitive business and personnel information with confidentiality
- Problem-Solving — Self-starter who can identify gaps and take initiative to resolve issues independently
- Cross-Functional Collaboration — Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations