Accounting, Administrative Skills, Bookkeeping, Budgeting, Calendar Management, Communication Skills, Computer Software, Customer Support/Service, Emergency Procedures, Establish Priorities, Fixed Asset Management, Fixed Plant/Equipment, High School Diploma, Interpersonal Skills, Inventory Management, Medication Administration, Multitasking, Nursing, Office Equipment, Operations Management, Organizational Skills, PC (Personal Computer) Systems, Peripheral Hardware, Plan Meetings, Presentation/Verbal Skills, Printing, Purchase Orders, Record Keeping, Spreadsheets, Team Player, Time Management, Time Tracking, Training/Teaching Materials, Word Processing, Writing Skills
Job Title: Admin. Assistant II - MS Principal
Wage/Hour Status: Non-Exempt
Reports to: Campus Principal
Pay Grade: Clerical/Technical 4
Dept./School: Dripping Springs High School
Calendar: 226 Days
Date Revised: 6/17/2025
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical support for school's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Associate's degree preferred
Special Knowledge/Skills:
Strong organizational, communication, customer service, and interpersonal skills
Ability to work as a member of a team, maintain a positive office environment, and exemplify professionalism
Ability to follow oral and written instructions.
Ability to work in a multi-task environment with frequent interruptions and complete detailed assignments
Ability to use computers and software, including word processing, databases, and spreadsheets
Knowledge of basic accounting principles
Ability to set priorities and assist in meeting deadlines
Experience:
Three years clerical/secretarial experience, preferably in public education
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
- Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
- Maintain school calendar of events.
- Coordinate printing and dissemination of all forms and guidelines for beginning of school for both staff members and students.
- Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Reception and Phones
- Schedule meetings and appointments and maintain calendar for administrators.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
Accounting and Inventory
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and process purchase orders.
- Receive, store, and issue supplies and equipment.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
- Assist with campus budget preparation.
- Maintain inventory of fixed assets, equipment, and supplies.
Other
- As assigned, coordinate the acquisition of campus substitute teachers and aides; assist campus staff in working with computerized sub management program; assist substitutes in acclimating to the campus.
- Assist with planning, preparation, and setup of faculty meetings and campus activities.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.