Administrative Assistant II

TalentBurst, Inc.

Painted Post, NY

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JOB DETAILS

SKILLS

Administrative Skills, Budgeting, Business Administration, Calendar Management, Communication Skills, Computer Skills, Computer Software, Customer Relations, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Financial Transactions, Leadership, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Office Management, Onboarding, Order Supplies, Organizational Skills, Painting (Facilities and Maintenance), Peoplesoft, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Record Keeping, Sales Management, Schedule Development, Team Player, Time Management, Transaction Processing/Management, Travel Planning, Vendor/Supplier Management, Willing to Travel, Writing Skills

LOCATION

Painted Post, NY

POSTED

9 days ago

Job Title: Admin Assistant II
Location: Painted Post, NY, Mon-Fri 8am - 5pm
Duration: 6+ Months Contract
Interview Process: Phone screen, then onsite interview

Local candidates only

This position will be covering while two people are out on leave (not at the same time).
Top skills/requirements:
- Associates preferred, but not required
- 3+ years Admin Asst experience, preferrably in a corporate environment
- Proficiency in Microsoft Suites and PeopleSoft. Experience with Concur a plus.
- Strong verbal and written communication skills, ability to learn quickly.

Job Description:
The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.

Day to Day Responsibilities:
Serve as primary administrative support for designated staff and project teams.
Oversee day-to-day office operations, including supply management and resolution of administrative issues.
Provide administrative support, including calendar management, meeting coordination, onboarding assistance, and initiatives to enhance employee morale.
Organize director's time (calendar and daily leadership needs).
Travel Arrangements (including shuttle, CONCUR, and Client).
Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
Onboard new hire actions, IT requests, e-tad facilitation, and space requirements for the Directorate.
Manage monthly ETADs by sending reminders, overseeing account management, and ensuring timely updates.
Maintain and order office supplies within the departmental budget considerations
Input PeopleSoft Purchase Orders
Serve department SPITS Coordinator
Work effectively with other admins within the department and division to provide optimum support. Provide back-up support when needed.
Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate skills and software.
Update and maintain the SharePoint, and MS Teams sites.
Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.
Assist the managers with special projects or needs as requested.

Travel Requirements
No travel.

Education & Experience Requirements
AAS Degree in Business Administration.
Administrative experience with strong technical computer and software skills
3+ years of related administrative experience, preferably in a corporate environment. Previous experience with Corning systems and processes is a plus.

Required Skills
Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PeopleSoft, Concur, and other relevant systems.
Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
Self-Motivation: A self-starter who works productively and independently with minimal supervision.

#TB_OTH
#ZR

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

TalentBurst, Inc.

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

http://www.talentburst.com/

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