Administrative Assistant II

Posting Details

Posting Details

Posting Number S07131P Position Title Administrative Assistant II Functional Title Department Graduate Education Salary Range $45,000 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 07/06/2026 Posting Close Date Open Until Filled Yes Desired Start Date 08/10/2026 Job Summary

The Administrative Assistant provides essential administrative, operational, and customer‑service support to the Office of Graduate Education. Reporting directly to the Business Manager, this role supports procurement, scheduling, event coordination, financial processes, and daily office operations that ensure the smooth functioning of graduate programs and student services. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast‑paced academic environment.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Essential Duties and Responsibilities:

• Provide comprehensive administrative support to the Office of Graduate Education, including scheduling meetings, taking meeting minutes, managing calendars, conference room reservations, and handling correspondence with students, faculty, and external constituents.
• Assist in coordinating graduate program events, including student activities, department meetings, and facilitating room and resource access.
• Assist with purchasing processes, travel and hotel arrangements, and reimbursement submissions.
• Serve as the primary point of contact for students, faculty, staff, and visitors, offering information and directing inquiries appropriately.
• Assist in preparing reports, presentations, and other documents to support program initiatives.
• Support budget tracking and account reconciliation across multiple cost centers.
• Coordinate office communications, including email updates, website content revisions, and other communication needs as they arise.

Physical Demands and Working Conditions

Must be able to remain in a stationary position for long periods of time. The person in this position must occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Physical Activities Working Conditions Additional Information

A remote work schedule is not available for this position.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance - 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits
• Long and short-term disability
• TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How many years of work experience in a higher education environment do you have?

• None

• Less than two years

• Two to five years

• Five to seven years

• More than seven years

• Please describe any/all experience related to this position.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Veteran Employment Preference - Form DD-214