Administrative Assistant II

Posting Information

Posting Information

Posting Number 2026615 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department Dept of Health & Human Performance Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,262.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school Diploma or equivalent
• Two years of experience working in higher education or a similar field
• Experience in customer service
• Ability to perform basic mathematical calculations
• Ability to prepare clear, concise, and grammatically correct correspondence and documents
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)

Preferred Qualifications

• Bachelors Degree
• Experience working in an office setting
• Strong organizational skills
• Excellent personal skills in working courteously and effectively with a variety of people
• Ability to prioritize workload and deal with interruptions
• Experience with University Systems (SAP, Canvas, Banner, Logi, Course Leaf (CLSS), etc.)
• Knowledge of Texas State University Policy
• Experience working with students and/or faculty

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

Primary Duties

• Process all course overrides for the department
• Manage faculty textbook adoptions and desk copy requests
• Taking Program Coordinator meeting minutes
• Overseeing compliance with HB 2504 & HB 1027 (syllabi, office hours and textbooks)
• Managing 25 Live room reservations
• Assist in faculty PCRs as needed
• Oversee and manage routine operations of the department.
• Answer the telephone, screen and transfer calls, take messages, and refer callers to other offices as needed.
• Greet, screen, and route visitors as needed.
• Establish and maintain an effective filing system, and review files for completeness.
• This position works in person on campus.

Shared Duties

• Review purchase orders and invoices, maintain ledgers, and monitor the operating budget's transactions.
• Maintain and inventory of office supplies and order new supplies as necessary.
• Organize and maintain Affiliation Agreements, develop contracts for internship sites, and renew them when necessary. Ensure the contracts are up-to-date and maintain a database of active and inactive affiliation agreements. Establish working relationships with Liaisons at the internship sites and act as a liaison between Texas State and legal counsel for the internship sites.
• Manage the employment and termination of student workers in the Health and Human Performance department. Create PCRs for student workers, regular wage workers, and NSNR employees through the SAP system, ensuring the hiring packets are complete and accurate; in addition, ensure the student workers have access to the SAP system for time entry.
• Supervise student workers by delegating tasks, establishing schedules, implementing rules and procedures, and providing instruction and discipline.
• Maintaining filing and tracking system and personnel records and ensuring compliance with the State Records Retention Schedule.

Additional Information to Applicants

This position works in-person on campus.

Job Open Date 06/24/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/57507

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation #1
• Curriculum Vitae
• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications
• Letter of Recommendation #2
• Letter of Recommendation #3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least two years of experience working in higher education or a related field?

• Yes

• No

• • Do you have a high school diploma or equivalent?

• Yes

• No

• • Do you have experience providing customer service?

• Yes

• No

• • Do you have the ability to perform basic math functions?

• Yes

• No

• • Are you able to prepare clear, concise, and grammatically correct correspondence and documents with close attention to detail?

• Yes

• No

• • Please rate your overall experience with Microsoft Office software, to include Teams, Outlook, Excel, and Word.

• None to very little experience.

• Intermediate to average experience

• Very experienced