Administrative Assistant II

Posting Information

Posting Information

Posting Number 2026724 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department Meadows Ctr for Water & the Environment Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,255-$3,800 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School diploma or GED
• Experience in office administration and facilities coordination.
• Strong written and verbal communication skills, with exceptional attention to detail and accuracy.
• Demonstrated ability to independently manage multiple priorities, meet deadlines, and adapt to changing demands in a fast-paced environment.
• Ability to handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Experience with filing systems, records management, archiving, and accurate data entry.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint), Adobe Acrobat, and general office technology)
• Experience with a travel coordination program and/or software

Preferred Qualifications

• Previous experience in higher education
• Experience with Texas State programs, including SAP, Concur, and Handshake
• Experience supervising and training student workers
• Familiarity with event coordination

Job Description

The Meadows Center for Water and the Environment (The Meadows Center) is an official university-level research center at Texas State University. The Meadows Center is committed to inspiring research, innovation, and leadership that ensures clean, abundant water for the environment and all humanity. We envision a world where all people understand and embrace the value of water and environmental stewardship. We fulfill our mission by integrating activities across four pillars of action: research, leadership, education, and stewardship. Our work in each of these pillars begins at Spring Lake - one of the largest artesian springs in the world - and ripples outward across Texas and beyond.

The Meadows Center is seeking a highly organized and detail-oriented Administrative Assistant II to support the daily operations of our front office. This essential role includes managing front desk operations, coordinating facility needs, and providing comprehensive support to both staff and visitors. The ideal candidate will thrive in a fast-paced, customer-focused environment and play a key role in maintaining a professional and welcoming atmosphere. This position also involves directly supervising, training, and scheduling student workers.

Job Duties

• Manage daily office operations including opening/closing procedures, building access, facility needs, guest parking, mail, shipments, supplies, and records.
• Serve as the primary point of contact for visitors, students, staff, faculty, and external partners.
• Provide administrative support through scheduling, document.
• preparation, proofreading, data entry, filing, and archiving.
• Oversee conference room logistics, special projects, and office events.
• Coordinate travel arrangements and finalize expense reimbursements.
• Recruit, train, schedule, and supervise student workers.
• Perform other duties as assigned.

Additional Information to Applicants

• This position is based in San Marcos, TX. Remote work is not available, and interviews will be conducted in person.
• Occasional evening and weekend work may be required for special events.
• Applicants must submit a resume, cover letter addressing required and preferred qualifications, and three professional references.
• Only complete applications will be reviewed. Applicants must complete all required application fields; resumes may supplement, but not replace, requested application information.

Job Open Date 08/11/2026 Job Close Date (posting closes at midnight) 08/18/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58108

Applicant Document

Required Documents

• Resume
• Cover Letter

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a high school diploma or equivalent?

• Yes

• No

• • Please indicate your level of experience in office administration and facilities coordination.

• No experience

• Some experience

• Intermediate experience

• Advanced experience

• • Please indicate your experience in written and verbal communication skills, with exceptional attention to detail and accuracy.

• Some experience

• Intermediate experience

• Advanced experience

• • Please indicate your level of experience independently managing multiple priorities, meeting deadlines, and adapting to changing demands in a fast-paced work environment.

• Beginner

• Intermediate

• Advanced

• • Please indicate your level of experience handling confidential and sensitive information with professionalism, discretion, and sound judgment.

• Limited

• Intermediate

• Advanced

• Expert

• • Please indicate your level of experience managing records, maintaining organized filing systems, archiving documents, and ensuring accurate data entry.

• Limted

• Intermediate

• Advanced

• Expert

• • Please indicate your level of proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, and SharePoint), Adobe Acrobat, and other office technology used to support administrative and business operations.

• Limited

• Intermediate

• Advanced

• Expert

• • Please indicate your level of experience coordinating travel arrangements, including airfare, lodging, rental vehicles, and expense reimbursement processes.

• Limited

• Intermediate

• Advanced

• Expert