Administrative Assistant II

Posting Information

Posting Information

Posting Number 2026581 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department History Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,173 - $3,262.01 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Proficient in Adobe products, as well as Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint.
• Experience in bookkeeping/financial transactions
• Excellent interpersonal skills, including effective verbal and written communication and public relations skills.
• Experience in preparing and proofreading clear, concise, and grammatically correct correspondence and other written matter.
• Experience maintaining social media presence for professional organization.
• Demonstrated ability to effectively organize and publicize events, including preparation, design, and dissemination of promotional material.
• Experience developing and maintaining accurate and comprehensive records and files.
• Demonstrated ability to maintain sensitive and confidential information.
• Demonstrated ability to multitask, organize, and prioritize responsibilities, and handle interruptions.

Preferred Qualifications

• Prior experience working in an academic setting.
• Experience with SAP and Concur
• Knowledge of Texas State University academic policies, systems, and procedures.
• Experience in project management in publishing.
• Experience in web page development, editing, and maintenance.
• Experience in the use of dedicated software for newsletter development and distribution.
• Proficiency in developing and maintaining social media sites, such as Facebook, YouTube, LinkedIn, and Instagram.
• Baseline familiarity with and interest in Texas music history.

Job Description

The Administrative Assistant II provides administrative, clerical, and programs support to the director of the Center for Texas Music History, while collaborating with the faculty and the other administrative staff of the department of history.

Job Duties

• Support the publication and distribution of the Journal of Texas Music History.
• Coordinate the Center's regular public programs.
• Support the management of the Center's endowments, fundraising, and scholarships (donor lists, correspondence with current and potential donors, etc.).
• Aid in the administration of the Center's book series with Texas A&M University Press.
• Support public outreach via newsletters and social media.
• Facilitate the Center's partnerships with public agencies and private partners engaged in the work of Texas music history preservation.
• Collaborate with the department of history and its Texas Center for Public History on public programming, support of student and faculty scholarship, and outreach effort.
• Design and administrative paperwork for flyers/brochures/swag.
• Manage office supplies, decorations, maintenance work orders, receiving of mail and packages
• Serve as receptionist by answering phone, greeting and assisting students, faculty, staff, and visitors and maintaining confidentiality.
• Compose, type, and proofread a range of documents including correspondence, maintaining database and reports.
• Attend university staff development workshops and/or training sessions as appropriate.
• May be asked to provide insight on process improvements and successful outcomes.
• Perform other duties as assigned

Additional Information to Applicants Job Open Date 06/05/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/57278

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).