Accounting, Administrative Skills, Calendar Management, Communication Skills, Conference Management, Customer Relations, Data Entry, Database Administration, Documentation, Editing, Expense Management, Expense Reports, Health Plan, Healthcare, Information/Data Security (InfoSec), Legal, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, OSHA, Operations Management, Plan Meetings, Presentation/Verbal Skills, Record Keeping, Reporting Skills, Research Skills, SAP, Travel Planning, Writing Skills
Job#: 26-01759
Job summary
The Administrative Assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication. They are often the first point of contact for clients and visitors, representing the company with professionalism and courtesy.
Key responsibilities
- Management, Support and Data Entry
- Inputting and updating data
- Verification and correction of data Managing incoming and outgoing mail and deliveries.
- Organizing and maintaining data.
- Ensuring data security and confidentiality.
- Coordinating office procedures and ensuring their efficient execution.
- Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
- Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
- Organizing and managing both digital and physical files, ensuring easy access and retrieval.
- Assisting with the creation of reports and summaries from the entered data.
- Updating and maintaining existing data within databases and records.
- Scheduling & Coordination
- Scheduling appointments and maintaining calendars for managers and employees.
- Coordinating meetings, conferences, and events.
- Making travel arrangements and managing expense reports.
- Booking conference calls, rooms, and other necessary resources.
- Communication & Documentation
- Drafting and distributing email, correspondence, memos, letters, and forms.
- Preparing and editing reports and presentations.
- Taking accurate meeting minutes.
- Maintaining and updating databases and contact lists.
- Handling sensitive information in a confidential manner.
- Other Duties
- Assisting with employee record keeping.
- Aiding other departments with basic accounting tasks if needed.
- Assisting with special projects and conducting research as requested.
- Contributing to team effort by accomplishing related results as needed.
Required skills and qualifications
- Proven administrative or assistant experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency with SAP/ S4 Hana.
- Excellent written and verbal communication skills.
Education/Experience: High school diploma or equivalent required, degree preferred but not required
Work Schedule: Monday-Friday, 6:00am-3:30pm | 40 hours/week
Pay Range: $30.00 - $35.00/HR. (DOE)
Benefits:
The benefits available with this position include:
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- Healthcare Group Medical Coverage & Healthcare for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
About Cenergy International ServicesCenergy International Services is a woman owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.