Administrative Assistant III

This class is the senior level position in its classification. Provides administrative and Public Outreach support and responsible for performing a wide variety of moderately complex administrative duties within the guidelines of County and departmental policies & procedures, rules and regulations. Reports to Associate Director or other designated person. Works with co-workers, employees in other departments, as well as the public to provide support and service.

KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS

• Describe the duties and responsibilities of the position in the spaces provided below and assign percentage of time spent on each area in the left column .

• Provides administrative support, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and reports, researching information. Reviews, researches and enters information to department reporting systems.

• Performs office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data, work requests, work orders.

• Performs public outreach and public education duties, such as creating & distributing educational materials, organizing outreach & standard documents, preparing, sorting, a

• Provides customer support by answering phones, assisting walk-in customers, and researching and/or providing information to the public.

• Types, format, & prints reports and contract documents. Reviews, researches and enters information to department reporting systems.

• Maintains the inventory of office supplies and orders materials as necessary.

• Maintains the department's personnel files, such as verifying and entering times, tracking performance evaluations.

• Other duties as assigned

POSITION SPECIFIC DUTIES MAY INCLUDE:

• Types, percentages and areas of daily assignment may vary.

POSITION SPECIFIC RESPONSIBILITIES:

• Provide administrative service support to the department Structures Demolition Program, compile contract document, enter and compile demolition data and prepare periodic and annual reports . Tracks demolition activties.
• Organize and lead public outreach and education programs such as neoghborhood clean, volunteer litter cleanup, ?, school field trips.
• Create and distribute public education & outreach material.