Academic Affairs, Administrative Skills, Adobe Acrobat, Adobe Product Family, Billing, Bobcat Equipment, Catering Services, Communication Skills, Customer Support/Service, Database Administration, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Employment Law, Establish Priorities, Event Management, Federal Laws and Regulations, Funding, Higher Education, Identify Issues, Interpersonal Skills, Leadership, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Operations Management, Order Supplies, People Management, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Reimbursement, SAP, Social Networking, State Laws and Regulations, Team Player, Telephone Skills, Time Management, Time Tracking, Tuition Fees, University/School Policies, Writing Skills
Posting Information
Posting Information
Posting Number 2026664 Posting/Functional Title Administrative Assistant III: CHP Dean's Office (RRC) University Pay Plan Title Administrative Assistant III Location Round Rock Department College of Health Professions Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,646 - $4,467 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Two (2) or more years of experience working as an Administrative Assistant in a professional office environment.
- Experience providing administrative support in an academic setting.
- Experience coordinating event logistics (catering, invitations, etc).
- Excellent verbal and written communication skills, including professional customer service, telephone etiquette, and the ability to prepare clear and grammatically correct correspondence.
- Proficiency in Microsoft Office 365 products, including Outlook, Excel, MS Forms, and Teams.
- Advanced attention to detail.
- Demonstrates discretion and confidentiality in handling sensitive issues and information.
- Demonstrated problem-solving, organizational, and time-management skills with the ability to prioritize multiple responsibilities and adapt to changing priorities.
- Demonstrated ability to work collaboratively as a member of a team, build positive working relationships with diverse stakeholders, and contribute to a supportive and professional work environment.
Preferred Qualifications
- One (1) or more years of experience providing administrative support in a higher education or other academic office setting.
- Ability to work independently with minimal supervision and take initiative.
- Basic understanding of Adobe Sign and/or Adobe Acrobat products, Teams/Zoom for meetings, file sharing, and collaboration, ERP systems (e.g., Workday or SAP), etc.
- Experience using P-cards, submitting purchase requisitions/POs, travel reimbursements, and work orders.
- Knowledge of Texas State University policies and procedures.
Job Description
This position is responsible for providing administrative and general clerical support to the Dean's Office, Associate Deans, chairs/directors and administrative staff in the College of Health Professions (CHP).
This position is housed on the Round Rock campus (RRC).
Job Duties
- Customer Service: Serve as a receptionist by answering phones and providing customer service to students, staff, faculty, and guests, handling incoming inquiries by researching and providing accurate answers. Represent the Dean's Office as a professional environment.
- Event Coordination: Plan and execute logistics of events of various sizes for the Dean's Office.
- Prepare and process Affiliation Agreements (AA) with outside facilities and agencies for student clinical placements. Maintain the database.
- Provide administrative support to the Dean, CHP Associate Deans as needed (i.e processing travel reimbursements, events, etc).
- Serve as CHP Time Administrator to monitor and approve time entries for the Dean, their direct reports, and student employees as needed.
- Work closely with the Sr. Administrative Assistant to complete Dean's Office tasks on the Round Rock Campus (RRC).
- Serve as the college liaison to coordinate and collaborate with other support offices across two campuses, such as Academic Affairs, VP RRC, Advising Center, Student Success, Purchasing, Treasurer's Office, HR, IT, Facilities Operations, etc., to facilitate administrative processes.
- Hire and supervise student workers.
- General office duties: submit key/card access, work orders, purchase orders, and invoices, run errands, troubleshoot, scan/copy materials, prepare/distribute mail, restock the coffee station, and order office supplies to ensure efficient office operations.
- Other duties as assigned.
Additional Information to Applicants
This position is housed on the Round Rock campus (RRC).
You must attach:
Job Open Date 07/13/2026 Job Close Date (posting closes at midnight) 07/22/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link https://jobs.hr.txstate.edu/postings/57687
Applicant Document
Required Documents
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How many years of experience do you have providing administrative support in a professional office environment?
0-1
1-2
3-4
4+
- How many years of experience do you have providing administrative support in an academic setting?
0 (No experience)
1-2 years
2+ years
- Describe your professional experience planning and coordinating events.
(Open Ended Question)
- How would you rank your experience with written, verbal, and interpersonal communication skills, specifically in your ability to effectively communicate with a diverse range of stakeholders?
None
Intermediate
Average
Superior
- Please explain who you directly supported or reported to in an academic and/or higher education environment (e.g., teachers, school principal, faculty, department chair/director, dean, or senior leadership) and summarize your responsibilities in supporting them.
(Open Ended Question)
- Do you have experience with the following:
Pcard - Yes
Pcard - No
Purchase Requsitions - Yes
Purchase Requsitions - No
Travel Reimbursements - Yes
Travel Reimbursements - No
Work Orders - Yes
Work Orders - No
- Please indicate your familiarity with Texas State University policies and procedures.
Not familiar with any policy and procedure
Aware they exist
Know a few policies and procedures
Know a fair amount of policies and procedures
Know a great number of policies and procedures
- Please review the Preferred Qualifications listed in this posting and briefly describe any that you meet and how you meet them.
(Open Ended Question)