Administrative Assistant III

Job Summary

The Administrative Assistant III provides high-level administrative support to department leaders and teams, handling complex tasks and confidential information with discretion. This role involves managing departmental operations, supporting project activities, preparing detailed reports, and coordinating multiple schedules. The Administrative Assistant III serves as a key resource for department staff and acts as a liaison with other departments and external stakeholders to facilitate smooth operations.

Essential Functions

• Manages complex calendars for department leaders, scheduling high-priority meetings, conferences, and events while anticipating conflicts and ensuring smooth coordination.
• Prepares, edits, and reviews detailed reports, presentations, and correspondence, ensuring accuracy, adherence to corporate standards, and alignment with executive objectives.
• Supports departmental projects by tracking milestones, managing documentation, and providing regular updates to stakeholders, ensuring projects stay on schedule and meet objectives.
• Serves as the primary point of contact for internal and external inquiries, handling sensitive matters professionally and directing communications appropriately.
• Maintains organized records, filing systems, and confidential information with high accuracy, adhering to compliance and privacy regulations.
• Coordinates cross-functional projects, providing administrative support to project teams and ensuring documentation and deliverables align with departmental goals.
• Prepares high-level reports, executive summaries, and presentations incorporating advanced data analysis and visualization tailored for executive decision-making.
• Facilitates multi-departmental communication on behalf of senior leadership, drafting and distributing updates to internal and external stakeholders with confidentiality and professionalism.
• Acts as a liaison to support cross-departmental collaboration and communication, proactively following up on action items and aligning department initiatives with organizational goals.
• Assists with travel arrangements and processes related documentation, including itineraries and expense reports.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required
• Bachelor's Degree preferred
• 3-5 years of experience in an administrative role required
• Prior experience in a corporate or high-volume setting preferred
• 5 Days In Office*

Knowledge, Skills and Abilities

• Advanced knowledge of office management procedures, including scheduling, document preparation, and project support.
• Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, PowerPoint), and experience with office technology and software.
• Strong communication skills for engaging with executives, stakeholders, and department staff professionally.
• Excellent organizational skills with the ability to prioritize tasks, handle multiple responsibilities, and meet deadlines.
• Discretion and integrity in handling confidential information and sensitive matters.