Administrative Assistant III

Position Details

Position Information

Posting date 05/28/2026 Closing date Open Until Filled Yes Position Number 1128710 Position Title Administrative Assistant III Hiring Range Minimum $20.00 Hiring Range Maximum $25.00 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Part Time Scheduled Months per Year 12 Scheduled Hours per Week 20 Schedule

The successful candidate can anticipate working fully onsite in Hanover, NH, 20 hours per week for this regular, part-time position. Ideally, employment would begin in mid-late June.

Location of Position

Hanover, NH 03755

Anonymous Hall

Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose

To coordinate and perform a wide variety of department/program activities that will increase department/program efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/program.

Description

Join Dartmouth College's Department of Asian Societies, Cultures & Languages as an Administrative Assistant III for a steady, 20-hour/week position perfect for professionals seeking work-life balance. Work in an exciting multicultural environment where multiple languages are spoken daily while supporting faculty in teaching and students in learning. This role offers flexible scheduling (set on a term-by-term basis), professional development training, a volunteer day, a paid winter break and Dartmouth benefits-plus, it's a fantastic steppingstone for other opportunities at Dartmouth!

Learn more about Dartmouth on our Careers Page: https://www.dartmouth.edu/hr/employment/careers_dartmouth/index.php

Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

Experience

• Two plus years of office experience in a related field, with some autonomy.

Skills & Knowledge

• In-depth knowledge of office procedures.
• Strong organizational skills.
• Proficient with computer applications.
• Strong interpersonal skills.

Preferred Qualifications Department Contact for Recruitment Inquiries Hope Rennie, Department Administrator Department Contact Phone Number 603-646-0434 Department Contact for Cover Letter and Title Hope Rennie, Department Administrator Department Contact's Phone Number 603-646-0434 Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

The application review process will begin by June 8, 2026. Completed applications received by or before June 8st will be given priority.

Quick Link https://searchjobs.dartmouth.edu/postings/85843

Key Accountabilities

Description

Event Planning

• Coordinates the scheduling of curricular and extracurricular events for the department.
• Reserves venues on and around campus.
• Creates and distributes marketing materials for guest lectures, year-end prize events, and open houses.
• Orders and coordinates payment for catering at open houses, department meetings, guest lectures prize events.
• Makes arrangements for visitor travel and lodging.
• Works in person at select events doing setup and cleanup and tech support.

Percentage Of Time 30% Description

Communication

• Serves as primary point of contact representing the department/program to the institution and external constituencies.
• Responds to inquiries from alumni, undergraduates, and prospective students.
• In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
• Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
• Designs and maintains hallway display cases and departmental brochures.
• Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.

Percentage Of Time 20% Description

Financial Transactions

• Manages student hiring and biweekly student payroll.
• Collects and submits needed information to pay guest lecturers their honoraria.
• Prepares and submits reimbursements of travel expenses for visitors.
• Prepares and submits routine reimbursements for employees.
• Submits requests to transfer funds for co-sponsored events.

Percentage Of Time 35% Description

General Office Support

• Coordinates a variety of activities to support department functions.
• Monitors and orders department supplies.
• Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).
• May supervise student interns and student office assistants.

Percentage Of Time 10% Description

Schedule Coordination

• Maintains multiple schedules such as those for department/program events, room utilization, academic term schedules, Honor Thesis activities and colloquia or workshops.
• Coordinates major recurring department activities including those with related departments, external participants, etc.
• Coordinates schedules and itineraries and orients new or visiting faculty, staff, and guest speakers.

Percentage Of Time 5%

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How many years of indirect experience do you have in related or transferable work that supports this role? Please briefly describe this indirect experience, including specific positions held and the number of years of indirect experience acquired while in these roles.

(Open Ended Question)

• • How many years of formal supervisory experience do you have, including direct responsibility for staff (e.g., hiring, performance management, terminations)? Please briefly describe your people management experience, including the positions held, number of direct reports, and the number of years of people management experience acquired while in these roles.

(Open Ended Question)

• • How many years of direct experience do you have in work closely aligned with the key accountabilities of this role? Please briefly describe your direct experience, including specific positions held and the number of years of direct experience acquired while in these roles.

(Open Ended Question)

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents