Job Title: Administrative Assistant III Location: Horsham, PA (100% Onsite) Duration: 6 Months Contract Pay rate: $30 to $32 per hour on W2 Schedule: Monday – Friday from 8 AM - 5 PM
Job Description:
We are seeking a reliable and organized Administrative Assistant to support daily onsite office operations and help create a positive workplace experience for employees and visitors.
This role plays an important part in ensuring efficient office operations through administrative support, office coordination, event assistance, and light project and bookkeeping activities.
Responsibilities Administrative Support & Office Operations
In this role, we are looking for someone who has strong planning skills, event planning etc.
Support daily office operations and provide general administrative support as needed.
Ensure meeting rooms are clean, organized, stocked, and ready for use, and assist with room scheduling and coordination as needed.
Support visitor check-in and help create a welcoming onsite experience.
Maintain office and kitchen supplies, including purchasing, stocking, and inventory management.
Assist with the coordination and execution of office events and activities, both onsite and offsite.
Coordinate office support needs, including holiday de cor set up and breakdown.
Assist with monthly newsletter creation and other employee communications.
Maintain organized files, records, and administrative documentation.
Project & Bookkeeping Support
Provide administrative and project support for the Horsham office and assist other U.S. branch locations as needed (no travel required).
Set up projects in company systems and ensure timely processing of information.
Create subcontractor agreements and process change orders.
Submit subcontractor invoices for processing.
Submit requests for new vendor and customer setup, including subcontractor pre-qualification support.
Must have:
2+ years of administrative, office coordination, receptionist, or office management experience preferred.
Strong organizational, communication, and customer service skills, with the ability to manage multiple priorities effectively.
Proficiency in Client Office (Word, Excel, Outlook, and PowerPoint); experience with Client Teams and SharePoint preferred.
Ability to learn new systems and processes quickly and take initiative in a fast-paced environment.
Experience with general office equipment and basic accounting, invoicing, or bookkeeping support preferred.
Strong attendance, reliability, and a positive, team-oriented attitude.
Physical Requirements
Ability to lift and move office supplies and materials up to 25 pounds.
Ability to walk throughout the office and assist with event setup and breakdown activities.
Numbers & Facts
Location
Horsham, PA
Salary
$30–$32 Per Hour
Skills
Accountingunmatched
Administrative Skillsunmatched
Administrator Documentationunmatched
Billingunmatched
Bookkeepingunmatched
Change Requests/Ordersunmatched
Cleanroomunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Event Managementunmatched
File Maintenanceunmatched
Inventory Managementunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Newsletterunmatched
Office Equipmentunmatched
Office Managementunmatched
Operational Supportunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Purchasing/Procurementunmatched
Records Managementunmatched
Systems Administration/Managementunmatched
Team Playerunmatched
Time Managementunmatched
Vendor/Supplier Selectionunmatched
Willing to Travelunmatched
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