Administrative Assistant III - NYC, NY - Contract

Administrative Assistant III

Duration - 3 Months

Location - NYC, NY 10111

Max Pay - $41.38

Administrative Assistant III

Position Summary

The Administrative Assistant III provides comprehensive administrative support to managers and teams, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, attention to detail, strong communication abilities, and the capability to manage multiple priorities simultaneously in a fast-paced environment.

Key Responsibilities

Administrative Support

• Manage extensive and complex calendars, effectively prioritizing requests and coordinating schedule changes.
• Coordinate meetings with internal stakeholders and external contacts, including scheduling conference rooms, arranging visitor access, and securing required equipment.
• Welcome, assist, and escort visitors, candidates, and meeting attendees as needed.
• Prepare, collect, and distribute meeting materials and supporting documentation.
• Provide high-quality support and service to guests and visiting personnel.

Travel & Expense Management

• Coordinate complex domestic and international travel arrangements while adhering to budget guidelines and executive preferences.
• Manage multi-destination itineraries, visa and passport requirements, Global Entry and TSA PreCheck arrangements, and travel security considerations.
• Prepare detailed travel itineraries and assist with travel check-in procedures and flight arrangements.
• Process and reconci

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.