Administrative Skills, Calendar Management, Database Administration, Editing, Faculty Administration, File Maintenance, Mail Processing, Medical Research, Medicine, Meeting Minutes, Military, Nonprofit, Office Equipment, Plan Meetings, Procedure Development, Proofreading, Records Management, Reporting Skills, Schedule Development, Spreadsheets, Standard Operating Procedures (SOP), Telephone Skills, Travel Planning, Typing, Writing Skills
- Answers phones and takes and delivers messages. Provides information to callers as needed and appropriately answers questions that go beyond standard operating procedures.
- Sets up and maintains department files and assists with initiating, organizing, completing department projects.
- Maintains supervisor's calendar and makes meeting arrangements as necessary. May collect and prepare material for supervisor's use for meetings.
- Determines new procedures for department as necessary. Prepares clerical and administrative functions such as sorting mail, operating automated office equipment, and providing and maintaining department office supplies.
- Performs typing assignments and proofreads all work. Drafts original letters on behalf of the supervisor that require some independent judgement.
- Maintains and updates databases/spreadsheets and provides reports to faculty.
- Annual processing of new faculty appointment applications, encompassing the creation of corresponding records within the PeopleWeb system.
- Handles promotion packages and admin support for the Committee on Appointments, Promotions, and Tenure.
- Creates and manages faculty records.
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include answering faculty questions, search committee support, back-up for the self-service site.
Join the HJF Team!
HJF is seeking an Administrative Assistant III who performs a wide range of administrative and clerical duties for a department or department manager. Some general tasks include preparing reports, meeting minutes and correspondence, creating and editing documents, spreadsheets and presentations. Assists in managing schedules, arranging appointments and itineraries and answering and transferring phone calls. Detailed knowledge of business unit policies.
This position will be in support of School of Medicine's Associate Dean for Faculty Affairs (ADF) office.
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
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The Henry M Jackson Foundation for the Advancement of Military Medicine Inc