Administrative Assistant: III

Job summary
The administrative assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication.
They are often the first point of contact for clients and visitors, representing the company with professionalism and courtesy.

Key responsibilities
Management, Support and Data Entry
Inputting and updating data
Verification and correction of data Managing incoming and outgoing mail and deliveries.
Organizing and maintaining data.
Ensuring data security and confidentiality.
Coordinating office procedures and ensuring their efficient execution.
Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
Organizing and managing both digital and physical files, ensuring easy access and retrieval.
Assisting with the creation of reports and summaries from the entered data.
Updating and maintaining existing data within databases and records.
Scheduling & Coordination
Scheduling appointments and maintaining calendars for managers and employees.
Coordinating meetings, conferences, and events.
Making travel arrangements and managing expense reports.
Booking conference calls, rooms, and other necessary resources.
Communication & Documentation
Drafting and distributing email, correspondence, memos, letters, and forms.
Preparing and editing reports and presentations.
Taking accurate meeting minutes.
Maintaining and updating databases and contact lists.
Handling sensitive information in a confidential manner.

Other Duties
Assisting with employee record keeping.
Aiding other departments with basic accounting tasks if needed.
Assisting with special projects and conducting research as requested.
Contributing to team effort by accomplishing related results as needed.

Required skills and qualifications
High school diploma or equivalent.
Proven administrative or assistant experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency with SAP/ S4 Hana.
Excellent written and verbal communication skills.