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Administrative Assistant: III

TekWissen LLC

Sabine Pass, TX

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JOB DETAILS
SALARY
$36.49–$36.49
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Construction, Control Systems, Detail Oriented, Diversity, Document Control, Document Management, Documentation, Environmental Regulations, File Maintenance, Follow Through, High School Diploma, Leadership, Liquified Natural Gas (LNG), Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Multitasking, Natural Gas, On Site Support, Onboarding, Operations Management, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Printing, Project Tracking, Project/Program Coordination, Spreadsheets, Status Reports, Technical Support, Time Management, Workforce Management, Writing Skills
LOCATION
Sabine Pass, TX
POSTED
1 day ago
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a leading U.S. LNG company, specializing in the production and export of liquefied natural gas to meet global energy demand. As a major operator of the Sabine Pass, Texas terminal, it ensures safe, reliable, and efficient plant operations while expanding capacity and adopting advanced technologies to support international markets and energy security.
Job Title: Administrative Assistant: III
Location: Sabine Pass, TX 77655
Duration: 14 Months
Job Type: Temporary Assignment
Work Type: Onsite
Work schedule: M-F, 8-hour days.
Job Description:
  • The Project Turnover Administrative Coordinator provides administrative and coordination support to the team responsible for system turnover and transition to Operations.
  • This role focuses on organizing documentation, tracking progress, and supporting communication to help ensure an efficient and well-documented handover process.
  • The position serves as a support function to the turnover team, helping maintain structure, visibility, and consistency across turnover activities without direct responsibility for technical turnover execution.
  • This position is based within a TWIC-required area and requires regular onsite presence supporting turnover coordination and interaction with Operations and project personnel.
Key Responsibilities
  • Administrative Support to Turnover Activities
  • Provide administrative support to the turnover team, including documentation organization and recordkeeping.
  • Assist in compiling and printing mechanical completion walkdown packages, including drawings, open ITR lists, and completion records.
  • Maintain organized files and tracking systems for turnover-related documentation.
  • Support preparation of materials, keys, and other physical items for turnover activities.
  • Coordinate office logistics, including general support and interface with site facilities.
  • Prepare routine correspondence, reports, meeting notes, and spreadsheets.
  • Support onboarding and offboarding processes for turnover personnel.
Documentation & Tracking Support
  • Maintain turnover tracking logs, databases, and shared documentation systems.
  • Record meeting notes during turnover and coordination meetings.
  • Track action items, document status updates, and follow-ups as directed by the turnover team.
  • Assist in maintaining punch lists and status reports for visibility and reporting purposes.
Scheduling & Coordination Support
  • Schedule turnover-related meetings, system reviews, and coordination sessions.
  • Support daily meetings by managing attendance, distributing agendas, and recording action items.
  • Assist with calendar management for turnover leads and supporting personnel.
  • Coordinate site-specific training for team members and new hires.
  • Coordinate with site security for new hire badging and access requirements.
  • Distribute meeting materials, updates, and communications to relevant stakeholders.
Communication & Interface Assistance
  • Support communication between the turnover team and Operations, Maintenance, Engineering, and other departments.
  • Assist in distributing status updates, reports, and documentation as needed.
  • Help ensure information is shared consistently and in a timely manner across teams.
General Administrative Support
  • Provide day-to-day administrative support to turnover leadership and team members.
  • Maintain confidentiality and professionalism in handling project and operational information.
  • Support logistics such as meeting setup, document preparation, and coordination of turnover-related activities.
Qualifications
  • High school diploma required; associate or bachelor's degree preferred.
  • 3 5 years of administrative experience, preferably in industrial, construction, or operations environments.
  • Experience supporting project teams, turnover processes, or document control systems is preferred.
  • Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, Teams, and OneNote.
  • Experience working with SharePoint and document management systems is preferred.
  • Excellent organizational and time management skills.
  • Ability to manage multiple tasks and provide reliable administrative support in a structured environment.
  • Strong written and verbal communication skills.
  • Ability to obtain and maintain TWIC credentials.
Core Competencies
  • Strong organizational and documentation skills
  • Attention to detail and accuracy
  • Dependable administrative support and follow-through
  • Clear communication and coordination
  • Ability to support structured processes and team workflows
Physical & Work Environment Requirements
  • Onsite presence required within a TWIC-controlled operational and project environment.
  • Ability to work in both office and field-adjacent settings in support of turnover activities.
TekWissen Group is an equal opportunity employer supporting workforce diversity.

About the Company

T

TekWissen LLC

WE THE TEKWISSEN PEOPLE

TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.

To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.

Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.

It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.

Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.



COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2009
WEBSITE
http://www.tekwissen.com/

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