Administrative Assistant - III (USD)

Mindlance

New york, NY

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JOB DETAILS

SALARY

$32.37–$32.37 Per Hour

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Conferences, Detail Oriented, Diversity, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Information/Data Security (InfoSec), Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Onboarding, Order Supplies, Organizational Skills, People Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Planning, Project/Program Management, Reconciliation, Reimbursement, Team Player, Technical Support, Time Management, Travel Planning, Writing Skills

LOCATION

New york, NY

POSTED

10 days ago

Administrative Assistant - III
" Top Skills: Experience admin/ executive assistant. Ability to effectively multitask and book travel arrangements. Work effectively in a large corporation.
" Is there opportunity for this to go FT: This assignment is to cover the gap while CLIENT is hiring internally for this position. The assignment length will be based on when they hire someone else and get them started, so at least until the beginning of August to 3 months. However, there is a potential to convert if the candidate is fantastic.
" Interview process: 2 MS Teams Interviews. 2 high level managers will be sharing this resource, 1 interview with each of these managers.
" Years of experience Required: Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.

This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department. The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.
What You'll Do:
" Manages calendar, balances and prioritizes demands on time and focus; including handling of last-minute scheduling conflicts.
" Provide administrative support (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.
" Event coordination and special projects: Plans and coordinates internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.
" Manage expense reporting: Reconciles travel expenses and processes other expenses.
" Maintain organization charts
" Provide back up support to technology assistants
" Assist HR and all divisional people managers with on-boarding for new employees.
" Manage secure and sensitive information.
" Other administrative duties as assigned.
Administrative Skills
" Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).
" Excellent verbal and written communication skills.
" Strong organizational skills and ability to multitask.
" Attention to detail and problem-solving skills.
" Ability to work independently with minimal supervision.
" Professional demeanor and ability to maintain confidentiality.
What You'll Bring:
" Demonstrates a strong sense of urgency.
" Possesses a clear understanding of priorities.
" Must be discreet in handling confidential information.
" Must be a team player.
" Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.
" Bachelor s degree preferred.
Key Competencies:
" Interpersonal Skills: Ability to build and maintain positive working relationships with internal and external stakeholders.
" Time Management: Efficiently manage time and prioritize tasks to meet deadlines.
" Flexibility: Adapt to changing priorities and handle unforeseen challenges.
" Initiative: Proactively seek out opportunities to support the executive team.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans

About the Company

Mindlance

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