Administrative Assistant III (Utilities)

ADMINISTRATIVE ASSISTANT III

City of Salina, Kansas

Utilities Department

The role of Administrative Assistant III in Salina, Kansas, is pivotal in ensuring the seamless operations of the Utilities Department. Tasked with duties that cover a spectrum of complex secretarial responsibilities, this position demands a high degree of discretion & decision-making, providing a platform for independent action. This role is integral to supporting Salina's community, bringing with it the excitement of a dynamic work environment along with contributing to the effectiveness & responsiveness of Utilities services offered to the Salina community.

On-the-Job Training: Utilities staff will guide our new Administrative Assistant III through the department''s complex workflows & procedures, ensuring a thorough understanding from day one. This hands-on training environment allows our new employee to gain valuable insights & skills essential for mastering administrative tasks, decision-making processes, & equipping the assistant with the tools needed to excel. This commitment to training ensures our next Administrative Assistant III becomes an integral asset to both the Utilities Department & the Salina community.

Duties:

• Processes confidential information regarding personnel, operations & proposed actions; keeps & maintains department files.
• Composes & types correspondence to include reports, charts & graphics; prepares tabulations & summaries.
• Assists in preparation for meetings & hearings; may take & transcribe minutes of proceedings; transcribes from a recording.
• Processes accounts payable, payroll, financial & operational records; reconciles credit card statements; maintains departmental timecards.
• Prepares & mails bills & notices; handles office mail.
• Schedules appointments & use of facilities.
• Screens office & phone calls to monitor quality of customer service; contact with employees & public is frequent.
• Maintains & accounts for materials & supplies; posts & reconciles inventories.
• Trains new co-workers.
• Aids in emergency & storm related activities; may operate two-way radio.

Education:

• High school diploma or G.E.D.
• Courses in typing, bookkeeping, computer & other clerical functions.

Experience:

• Four (4) years of progressively responsible clerical work.

Work Type:

• Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.
• Sits about 85% of the time.
• Works inside in an office setting.

Equipment:

• Adding machine, calculator, computer, copy machine, fax machine, telephone, two-way radio, & typewriter.

Hours:

• Monday - Friday.
• 8:00 a.m. to 5:00 p.m.

Starting Pay DOQ EOE:

• $19.18-20.14/hr.
• $39,894-41,891/yr.
• Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.

Paid Time Off:

• 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
• 96 hours of sick leave during first year.

Application Deadline:

• Until filled.
• To be considered, fully complete applications are required.

Equal Opportunity Employer/Drug-Free Workplace: We consider applicants for all jobs without regard to race, sex, sexual orientation, gender identity, religion, age, color, national origin, ancestry, disability, or familial status. Applicants requiring reasonable accommodations to the application and/or interview process should notify a representative of the Human Resources Department at 785-309-5710.

ADA Notice: For needed accommodations, please call 785-309-5745 Office or 785-309-5747 TDD Number between the hours of 8:00 a.m. & 5:00 p.m. Every effort will be made to accommodate known disabilities. For material or speech access, please call at least 5 working days prior to the event.

TH 08/13/2026

The City of Salina is an E-Verify employer