Administrative Assistant

Administrative Assistant

Location: Valparaiso, IN (Onsite)
Work Location: 870 Eastport Centre, Valparaiso, IN 46383, United States
Employment Type: Contract (W2 Only)
Client: Public Utility Client

Important Requirements

• W2 employment only (No C2C or 1099)
• U.S. Citizens and Green Card holders only
• Onsite role in Valparaiso, IN

Position Overview

We are seeking an experienced Administrative Assistant to provide high-level administrative and operational support for a team within a leading public utility organization. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while supporting daily business operations in a fast-paced environment.

Key Responsibilities

• Provide administrative support to managers and department teams.
• Coordinate calendars, meetings, conference room reservations, and scheduling activities.
• Assist with budget tracking and administrative financial support.
• Manage travel arrangements, including bookings, itineraries, and travel requests.
• Process timesheets, expense reports, and other administrative documentation.
• Maintain team correspondence, records, and confidential documentation.
• Support employee onboarding, staff changes, and personnel-related administrative activities.
• Prepare reports, presentations, spreadsheets, and business documents.
• Utilize ERP systems, Microsoft Office applications, and other business software to support daily operations.
• Organize and prioritize multiple assignments while meeting deadlines.
• Make independent decisions within the scope of assigned responsibilities.
• Perform additional administrative and secretarial duties as assigned.

Required Qualifications

• High School Diploma required; post-secondary education preferred.
• 6+ years of Administrative Assistant, Executive Assistant, or Office Administration experience.
• Strong experience supporting managers or business teams in a professional environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using ERP systems and other business applications.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving abilities.
• Experience handling confidential information professionally.

Preferred Qualifications

• Previous experience supporting teams within a public utility, energy, engineering, construction, or regulated industry environment.
• Experience with budget administration, travel coordination, and expense management.
• Familiarity with corporate administrative processes and reporting.

What We're Looking For

• Highly organized and dependable professional.
• Strong interpersonal and customer service skills.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Positive, proactive, and team-oriented attitude.