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Administrative Assistant

Creative Financial Staffing

Indianapolis, IN

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JOB DETAILS
SALARY
$60,000–$70,000 Per Year
SKILLS
Accounts Payable, Accounts Receivable, Administrative Skills, Bidding, Billing, Billing Records, Bond Market, Construction, Construction Support, Contract Processing, Detail Oriented, Documentation, Establish Priorities, File Maintenance, Government, Insurance Documentation, Leadership, Liens, Multitasking, Organizational Skills, Project/Program Management, Purchase Orders, Spreadsheets, Team Player, Time Management
LOCATION
Indianapolis, IN
POSTED
1 day ago
Administrative Assistant
Location: Indianapolis, IN
Schedule: Fully In-Office
Salary: $60,000 - $70,000

A well-established infrastructure and project services organization is seeking a highly organized Administrative Assistant to support division leadership and project teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has experience supporting construction or project-based operations.
Key Responsibilities:
  • Support division managers and project managers with daily administrative and operational needs.
  • Process bids, contracts, bonds, insurance documentation, and project setup paperwork.
  • Maintain project files, job costing spreadsheets, billing records, and compliance documentation.
  • Coordinate subcontractor agreements, certified payroll, lien waivers, and payment tracking.
  • Assist with accounts payable, invoice coding, purchase orders, and timesheet submissions.
  • Communicate with customers regarding billing status and outstanding receivables.
  • Provide general support to field teams, mobile offices, and ongoing projects.
Qualifications:
  • 5+ years of administrative experience in construction.
  • Knowledge of bidding processes, contracts, and public sector projects strongly preferred.
  • Strong attention to detail with excellent organizational skills.
  • Ability to prioritize multiple deadlines and work under pressure.
Why Apply?
  • Competitive compensation with strong stability.
  • Opportunity to support impactful, large-scale projects.
  • Collaborative and team-oriented workplace.
  • Long-term growth potential within a respected organization.

#INMAY2026

EB-9917025784

About the Company

C

Creative Financial Staffing

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