Administrative Assistant

We are seeking a highly organized and proactive temporary Administrative Assistant to join our client's team while their current AA is out on maternity leave.

Responsibilities

• Serve as the front desk receptionist, greeting visitors and managing incoming calls with professionalism and courtesy.

• Operate multi-line phone systems, directing calls accurately and efficiently while maintaining excellent phone etiquette.

• Manage calendar appointments, schedule meetings, and coordinate events to optimize office productivity.

• Perform data entry, maintain filing systems, and ensure all records are accurate and up-to-date.

• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and communication.

• Provide customer support by responding promptly to inquiries via phone or email and ensuring client satisfaction.

• Handle clerical duties such as proofreading documents, managing correspondence, and organizing office supplies.

• Support office management activities including inventory control, vendor communications, and facility coordination.

• Maintain confidentiality of sensitive information while demonstrating excellent organizational skills.

Requirements

• Proven experience in an administrative or clerical role within an office environment.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace applications.

• Experience with QuickBooks or similar bookkeeping software is plus.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills; bilingual abilities are a plus.

• Familiarity with multi-line phone systems, data entry, filing procedures, and calendar management.

• Demonstrated customer service skills with a professional demeanor.

• Ability to handle multiple responsibilities efficiently while maintaining attention to detail.

$17.33/hr.