Our company is looking for a highly organized, detail-oriented, and proactive Administrative Assistant to support the daily operations of our Information Science team. This position is essential to maintaining efficient administrative processes, coordinating office activities, and supporting technical and business staff. The ideal candidate is an excellent communicator, possesses strong organizational skills, and thrives in a fast-paced, technology-driven environment where accuracy and confidentiality are highly valued.
Provide comprehensive administrative support to managers, technical teams, and departmental staff.
Manage calendars by scheduling meetings, appointments, training sessions, and project-related activities using Microsoft Outlook.
Prepare, edit, proofread, and distribute reports, presentations, technical documents, meeting agendas, and correspondence.
Maintain organized electronic and physical filing systems, ensuring documentation is accurate, current, and easily accessible.
Perform data entry, database updates, document tracking, and records management with exceptional attention to detail.
Coordinate meetings by preparing materials, arranging conference rooms or virtual meeting platforms, recording minutes, and following up on action items.
Assist with project administration by monitoring deadlines, organizing documentation, and communicating updates with internal stakeholders.
Support procurement activities by processing purchase requests, tracking office supplies, and coordinating vendor communications.
Handle incoming phone calls, emails, and inquiries professionally while directing requests to the appropriate departments.
Assist with travel arrangements, expense reporting, onboarding documentation, and other administrative initiatives as required.
Executive calendar management
Meeting and conference coordination
Email and correspondence management
Document preparation and formatting
Records and database management
Data entry and reporting
Project coordination and administrative follow-up
Office operations support
Maintain confidential business and technical records
Organize office files and digital documentation
Monitor office inventory and coordinate supply orders
Support internal communications and departmental activities
Assist with onboarding new employees and administrative orientation
Coordinate logistics for meetings, workshops, and company events
Perform additional administrative duties as assigned
Minimum of 1 year of experience in an administrative assistant, office coordinator, or similar administrative support role.
Previous experience working in an information science, technology, research, engineering, healthcare IT, or related industry is preferred.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
Experience using document management systems, shared drives, or enterprise collaboration platforms is an advantage.
Strong organizational, multitasking, and time-management skills with the ability to prioritize competing deadlines.
Excellent written and verbal communication skills with exceptional attention to detail.
Ability to work independently while collaborating effectively with technical and cross-functional teams.
Demonstrated professionalism when handling confidential, proprietary, or sensitive information.
Associate's or Bachelor's degree in Business Administration, Information Science, Office Administration, or a related field is preferred.
Full-time position
Primarily on-site with potential hybrid flexibility based on business requirements
Collaborative, technology-focused office environment
Standard Monday through Friday work schedule
Competitive salary
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid Holidays
401(k) with company contribution (where applicable)
Professional development and training opportunities
Career advancement within a growing information science organization
Join our innovative team and play an important role in supporting business operations within the Information Science industry. If you are a motivated administrative professional with exceptional organizational skills and a passion for technology-driven environments, we encourage you to apply and become part of a collaborative workplace dedicated to operational excellence and continuous growth.
| Location | (Remote) |
| Salary | $70,000–$75,000 Per Year |