Administrative Assistant, Intermediate| Radiation Oncology

Join the UPMC Hillman Cancer Center Team as an Administrative Assistant

Are you organized, friendly, and passionate about supporting patient care? We're looking for a skilled medical office professional to join our team as an Administrative Assistant. If you thrive in a fast-paced environment and love working with people, this is the role for you!

This position supports the daily operations of our Washington Radiation Oncology front office and serves as a key point of contact for patients. We are seeking a friendly, customer-focused professional with strong interpersonal, communication, and computer skills, as well as previous experience in a medical front office setting. The schedule is Monday through Friday during daylight hours, with shifts beginning at either 7:00 a.m. or 7:30 a.m. Our team is highly collaborative, supportive, and committed to providing exceptional patient care, making this a great opportunity to join a positive and welcoming work environment.

Apply today and help us deliver exceptional care to the patients and families we serve.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports.
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest.
• May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly.
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing.
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence.
• High school diploma or equivalent
• Three years experience in an administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Working knowledge of business processes and procedures
• Knowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills
• Prior medical office experience preferred.

This position is part of a UPMC Administrative career ladder. The incumbent will be hired into the appropriate level of position based on their current education and experience level.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran