Administrative Assistant - IT/EBS

Provide administrative support to assigned teams 

Coordinate scheduling, calendars, and meeting logistics for leaders and teams 

Process, track, and route invoices and expense records for review and approval 

Support office coordination, including supplies, mail, deliveries, and day-to-day operations 

Prepare routine reports, correspondence, and presentation materials 

Serve as a point of contact for employee support and internal and vendor inquiries 

Maintain accurate records, files, and documentation across supported departments 

Partner with Executive Coordinators on cross-office coordination and priorities 

Support onboarding logistics, office events, and visitor coordination as needed 

Other duties or projects, administrative or otherwise, as assigned 

Strong organization and time management across competing priorities 

Clear, professional written and verbal communication 

Accuracy in handling invoices, records, and correspondence 

Discretion when handling sensitive or confidential information 

Ability to work independently and support multiple teams at once 

Working knowledge of Microsoft Office and standard scheduling tools 

High school diploma or equivalent 

Some administrative or clerical experience preferred 

Occasional standing, walking, bending, and reaching 

Occasional lifting up to approximately 25 lbs 

Occasional travel to events, vendors, or subsidiary locations 

Accountability for accurate and timely work 

Organization and follow through 

Clear and dependable communication 

Discretion and professional judgment 

Service orientation toward leaders and teams