St. Peter the Apostle Parish, located in Union Bridge, MD, seeks candidates for an Administrative Assistant / IT Support Specialist. The Administrative Assistant / IT Specialist will provide support and receptionist services for the parish office along with technology, and hall rental support.
Essential Functions
Welcome and direct visitors; answer telephone calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners and prospective parishioners cordially and with extraordinary hospitality.
Responds to phone/in-person requests by providing general information regarding parish registration, faith formation programs, sacramental programs, food pantry donations, etc.
Handles requests for Mass Cards and assists in maintaining database for Mass Intentions.
Assists in distributing incoming mail for staff.
Composes and types correspondence as requested; performs basic administrative and clerical duties which would include thank you for memorial/monetary donations
Inputs data into Ministry Platform, updating parish census information when needed, parish registrations, funerals, weddings, etc.
Records information in official sacramental registries for baptisms, First Communion, Confirmation, Marriages and Funerals.
Prepares sacrament certificates and sponsor certificates on request and either gives the certificates to the requestor directly or send the certificate via regular mail
Helps to organize and complete the yearly Mass count
Assists in the preparation of mass mailings, special liturgical programs, etc.
Schedules and arranges baptisms by helping parents to select a date, obtains the necessary information for the baptismal registry, prepares baptismal certificates, obtains sponsor certificates, and delivers paperwork to church.
Prepares a schedule for the money counters every six months and arranges subs if necessary. Organizes new teams and additional team members if needed.
Coordinates the unlocking and locking of doors for parish ministries and social events to ensure the safety and security of people and property
Assists the office manager in the maintenance of the parish calendar, church calendar, and wedding and funeral calendar.
Helps to coordinate hall rentals to third parties, which includes the showing of the two different halls, the signing of a contract, obtaining a floor plan set up and insurance
Provide prioritized technical assistance and support for staff with Microsoft Office 365 Tenant and associated tasks and Windows 11.
Run diagnostic tools to detect any hardware or software issues and maintain current updates for virus protection.
Maintain confidentiality about the information being processed, stored or accessed by the network.
Performs other duties as requested.
Position Qualifications
Prior receptionist and/or administrative assistant experience in a professional work setting required.
Ability to project a courteous, warm and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person
Excellent verbal and written communication skills
Thorough knowledge of computers, especially Microsoft Office 365. Willingness to learn the Archdiocesan software, Ministry Platform.
General knowledge of the Catholic Church, including Sacraments. Ability to support the Mission of the Catholic Church and to embody it in all interactions with others.
Ability to establish and maintain effective working relationships with supervising personnel, coworkers, parishioners, representatives from all levels of the church, civic organizations, business professionals and the general public
Ability to maintain confidentiality and professional demeanor in all situations
Pay Rate: $17.50, Hourly
Benefits
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information: