Administrative Assistant IV

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the universitys signature leadership programs is its 800-member Corps of Cadets on UNGs Dahlonega Campus.

Job Summary

The University of North Georgia is accepting applications for an Administrative Assistant IV position. This position manages day-to-day operations within the Department of Visual Arts, having 26 FT Faculty, 10 PT Faculty and 15 labs. In addition to background checks for all cardholders, O.C.G.A. § 50¿5¿83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions.

As a public institution, the university¿s ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees.

If you have any questions regarding the visa policy, please contact Monica Arrendale at (706) 867-4470.

Responsibilities

• Monitors 5 department accounts and 10 foundation accounts. Has a strong, but not controlling voice in decisions on the budget; can authorize or recommend expenditures within an approved budget. Manages event budgets.
• P-card holder. Makes purchases for lab supplies and equipment for Visual Arts which includes Painting, Drawing, Ceramics, Weaving, Textile Design, Sculpture, Photography, Printmaking, Letterpress, 3D Printing, Graphic Design, and Illustration.
• Formulates, interprets and implements policies, rules and regulations. First point of contact for students, faculty and visitors. Gives Visual Arts tours for 5 facilities. Provides information and assists with coordination of forms for course supplies, equipment, models, guest artists, faculty travel, student semester access lists and assists with faculty questions and direction.
• Assists students with class scheduling and advisement. Inputs course schedules.
• Manages the Hansford Hall Gallery for student, faculty and outside entities use. Coordinates receptions and provides assistance with galleries and senior student Capstone exhibition organization.
• Manages the Hansford Hall Gallery for student, faculty and outside entities use. Coordinates receptions and provides assistance with galleries and senior student Capstone exhibition organization.

Knowledge, Skills, & Abilities

• Microsoft Word, Excel, Banner, email, accounting principles.
• Excellent oral and written communication.

Required Qualifications

• Bachelors degree
• 1.5 years of experience or an equivalent combination of education and experience.

Proposed Salary

• The proposed salary range is: $19.72-$21.69 hour.

Required Documents to Attach

• Resume
• Cover Letter
• Unofficial Transcripts
• Contact Information for Three Profesional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will be required to drive.
• This role is not considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position may travel 1% - 24% of the time
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Standard Enhanced + Education