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Administrative Support Jobs in East Hanover, NJ

Administrative Assistant IV

KYYBA, Inc

East Hanover, NJ

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JOB DETAILS
SKILLS
Administrative Skills, Administrator Documentation, Billing, Business Services, Calendar Management, Communication Skills, Detail Oriented, English Language, Event Management, Executive Assistant Skills , Expense Reports, Information Technology & Information Systems, Leadership, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Spanish Language, Technical Recruiting, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
East Hanover, NJ
POSTED
9 days ago
Job Title: Administrative Assistant IV
 
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. 
 
Job Description
 
Description:
"Executive Assistant – C-Suite Support
 
Position Summary:
 
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C-suite executive. The ideal candidate will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, and ensuring seamless day-to-day administrative support in a fast-paced global environment.
 
Key Responsibilities:
 
  • Manage and coordinate the executive's calendar, meetings, and appointments across multiple time zones.
  • Schedule and organize internal and external meetings, including leadership and stakeholder meetings.
  • Coordinate travel arrangements, including flights, accommodations, visas, and itineraries.
  • Prepare meeting agendas, presentations, and other administrative documents as needed.
  • Manage communication and correspondence on behalf of the executive.
  • Coordinate with internal and external stakeholders to ensure timely follow-ups and action items.
  • Support event planning, leadership meetings, and executive visits.
  • Maintain confidentiality while handling sensitive business information.
  • Assist with expense reports, invoice processing, and other administrative tasks.
 
Required Qualifications:
  • Proven experience supporting senior executives or C-suite leaders.
  • Excellent verbal and written communication skills in English.
  • Strong calendar management and scheduling experience.
  • Experience coordinating international travel and executive meetings.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams.
  • Exceptional organizational skills with strong attention to detail.
  • Ability to manage multiple priorities and work independently in a fast-paced environment.
 
Preferred Qualifications:
 
  • Fluency in Spanish (preferred) or other foreign languages.
  • Experience supporting global executives and working across multiple regions and time zones.
  • Experience in multinational or corporate environments.
 
Location: (East Hanover, NJ)
 
Disclaimer: 
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, ag e, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665


Rewards:
Medical, dental, vision
401k 
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client 
 
SELECT AWARDS
  • An INC 5000 company for 10 years
  • Corp! Michigan Economic Bright Spots 
  • Crain’s Detroit Business Top Staffing Service Companies in Detroit
  • TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
  • Best of MichBusiness winner in HR Wizards & Partnerships
  • Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
  • 101 Best & Brightest Companies to Work for in Michigan
 
 
 
 
 

About the Company

K

KYYBA, Inc

Kyyba group of companies are privately held and specialize in staff augmentation, application software and project solutions. In operation for more than 15 years, we have earned an enviable track record and reputation within all the industries we serve. Our unique processes and maturity enables us to understand the needs of the business organizations and provide business solutions that match the real and compelling needs of our customers.

Headquartered in Michigan, Kyyba has multiple office locations and we serve local, regional and national client base consisting of Fortune 500 and middle market companies. Kyyba extends the above solutions and services to a broad spectrum of industry verticals ranging from automotive, insurance, technology, financial, transportation, government and so on.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1998
WEBSITE
http://www.kyyba.com/

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