Administrative Assistant IV Electric Regional Operations Location: San Clemente, CA Schedule: Hybrid (Onsite Monday Thursday | Remote Friday after training) Hours: 7:00 AM 3:00 PM Duration: 2-Year Contract with Strong Potential for Conversion Pay Rate: $35 38/hour (W-2)
Position Overview
Join a leading utility company supporting the Electric Regional Operations team. This role provides high-level administrative and operational support to Operations & Engineering leadership while helping coordinate field operations, scheduling, documentation, and compliance activities. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced, team-oriented environment where organization, accuracy, and communication are critical to daily operations.
Key Responsibilities
Provide administrative support to the Operations & Engineering Supervisor and Electric Regional Operations team.
Coordinate and maintain the Electric Troubleshooter schedule, ensuring appropriate staffing coverage and workload prioritization.
Process and track customer and third-party damage reports while maintaining accurate documentation and timely follow-up.
Coordinate ETS pre-arranged customer service requests and monitor job status to ensure service commitments are met.
Track ETS AED inspections and maintain compliance records, ensuring required follow-up activities are completed.
Support departmental safety meetings by preparing agendas, taking meeting minutes, distributing documentation, and tracking action items.
Perform data entry, reporting, records management, correspondence, and other administrative support functions.
Assist with special projects and additional operational support as needed.
Qualifications
High school diploma required.
Bachelor's degree required, or currently pursuing a Bachelor's degree.
Previous administrative support experience in a fast-paced office environment.
Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Detail-oriented with excellent follow-through and documentation accuracy.
Ability to collaborate effectively with supervisors, engineers, field personnel, customers, and cross-functional teams.
Top Skills
Organization & Scheduling Management: Experience coordinating schedules, balancing multiple priorities, and maintaining organized records.
Administrative Accuracy & Attention to Detail: Strong documentation, data entry, compliance tracking, and follow-up skills.
Communication & Collaboration: Ability to work effectively with field teams, leadership, customers, and multiple departments while maintaining professionalism and responsiveness.
Additional Information
The position begins fully onsite for training and transitions to a hybrid schedule (Monday Thursday onsite, Fridays remote) once the employee is fully trained and comfortable with the responsibilities.