Administrative Assistant IV

Position Details

Position Information

Posting date 07/09/2026 Closing date Open Until Filled Yes Position Number 1129653 Position Title Administrative Assistant IV Hiring Range Minimum $22.75 Hiring Range Maximum $28.45 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Location of Position

Hanover, NH

Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. n/a Is this a grant funded position? No Position Purpose

To provide administrative support to Senior Leaders in Campus Services and to coordinate activities that will increase department efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department.

Description Required Qualifications - Education and Yrs Exp Associates plus 3+ years' experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

• Associate's degree or the equivalent education and experience
• Three plus years of office experience in a related field, with a high degree of autonomy
• In-depth knowledge of office procedures
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications.
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently
• Ability to maintain confidentiality.

Preferred Qualifications

• Bachelor's degree preferred

Department Contact for Recruitment Inquiries Ann Crookenden, Campus Services HR Department Contact Phone Number 646-3323 Department Contact for Cover Letter and Title Joe Flueckiger, AVP Business & Hospitality Services Department Contact's Phone Number Joseph.T.Flueckiger@dartmouth.edu Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions Quick Link https://searchjobs.dartmouth.edu/postings/86463

Key Accountabilities

Description

Calendar Management

• Manages, plans, and coordinates the details of complex daily appointment calendars to ensure the most efficient use of the supervisor's time.
• Coordinates and schedules a variety of activities to support office functions and meetings.
• Briefs the supervisor on changes in schedules and priorities or on matters needing the supervisor's personal or immediate attention.
• Frequently updates schedules and plans on upcoming meetings.
• Coordinates with other offices and departments to arrange co-sponsorship of events.

Percentage Of Time 20 Description

Committee/Meeting Participation

• Coordinates, attends, and participates in various meetings as requested by the supervisor.
• Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
• Takes minutes of the meeting, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.

Percentage Of Time 20 Description

Communication/Coordination

• Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the supervisor.
• Handles a variety of people wishing to make appointments and effectively redirects caller/visitor to the appropriate individual/office.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
• Anticipates scheduling needs and proactively reorganizes commitments as priorities shift across both portfolios.
• Interprets, applies and explains office, department, and College policies and procedures.
• Communicates respectfully with a diverse community.

Percentage Of Time 20 Description

Project Coordination

• Plan, coordinate, and oversee projects and special events related to department programs.
• Develops and implements project activities based on defined project scope and objectives.
• Sets and maintains schedules and timelines.
• Evaluates project effectiveness and recommends changes to policies and procedures.
• Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including attracting speakers, locating and reserving facility space, arranging necessary services, coordinating schedules and itineraries, and overseeing actual events.

Percentage Of Time 15 Description

General Office Support

• Drafts and proofreads memos and correspondence for supervisor review and signature or personally responds to inquiries on procedural matters.
• Types and prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts, etc., proof reading to ensure accuracy.
• Orients new staff and visitors to the office and the community.
• Supports the office's mission to foster inclusiveness and diversity.

Percentage Of Time 15 Description

Culture and Employee Belonging

We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.

• Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
• Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
• Collaborates, when appropriate, on other CEB-related initiatives within the division and College

Percentage Of Time 10

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents