Administrative Assistant IV

Abbott

San Diego, CA

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JOB DETAILS

SKILLS

Administrative Skills, Adobe Photoshop, Billing, Calendar Management, Catering Services, Communication Skills, Corporate Policies, Cross-Functional, Dental Insurance, Detail Oriented, Documentation, Expense Reports, FDA Requirements, Flexible Spending Accounts, Follow Through, Health Plan, Healthcare, Healthcare Providers, International Health, Interpersonal Skills, Leadership, Life Insurance, Logistics, Mail Processing, Maintain Compliance, Matrix Management, Medical Diagnosis, Medical Equipment, Medical Products, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Office Equipment, Order Supplies, Organizational Skills, Prescription Drugs, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Quality Metrics, Record Keeping, Strategic Planning, Time Management, Vision Plan, Willing to Travel, Writing Skills

LOCATION

San Diego, CA

POSTED

2 days ago

Job Title: Administrative Assistant IV

Location: San Diego, CA 92121

Duration: 6 Months

Work Arrangement: 100% Onsite

Position Summary

The Administrative Assistant IV will provide high-level administrative support to the Site Director of Cardio Metabolics and associated teams. This role requires strong organizational, communication, and multitasking skills to effectively support both internal and external stakeholders while ensuring smooth day-to-day operations.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate logistics for leadership
Arrange domestic and international travel, including support for healthcare providers
Process expense reports and invoices accurately and in a timely manner
Prepare, format, and maintain presentations, reports, and correspondence
Provide administrative and project coordination support for ongoing initiatives
Assist with strategic planning activities and quarterly reporting processes
Support cross-functional teams and direct reports with administrative needs
Handle general office duties such as mail distribution, filing, ordering supplies, and coordinating catering
Maintain and update records, reports, and documentation
Lead or support special projects as assigned
Ensure compliance with company policies, quality standards (QMS/EMS), and regulatory requirements, including FDA guidelines
Maintain confidentiality and foster effective communication across all levels of the organization

Required Qualifications

High School Diploma or GED (or equivalent experience)
Minimum 5 years of experience providing administrative support to senior leadership
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project)
Experience with tools such as Visio and basic graphic tools (e.g., Photoshop) preferred
Strong interpersonal, written, and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High level of discretion and confidentiality
Strong organizational and problem-solving skills
Proficiency with standard office equipment

Preferred Qualifications

Bachelor's degree preferred
Experience working in a cross-functional or matrixed organization
Ability to work independently and collaboratively in a dynamic environment
Strong attention to detail and follow-up skills
Demonstrated ability to take initiative and make sound decisions

Consultants Eligible Benefits Upon Waiting Period:

Medical and Prescription Drug Plans
Dental Plan
Vision Plan
Health Savings Account (for High Deductible Health Plans)
Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
Supplemental Life Insurance
Short Term Disability (coverage varies by state)
Long Term Disability
Critical Illness, Hospital coverage, Accident Insurance
MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.

Published on 27 Apr 2026, 9:52 PM

About the Company

Abbott

At Abbott, we are enthusiastic, energetic and committed to doing great work every day. Our employees are passionate about helping to translate science into lasting contributions to health care and the health of people worldwide. At the heart of our organization is our "Promise for Life"—a statement that embodies our company's commitment to employees, shareholders, local communities and the people who depend on our company and products to live healthier lives.

Vital to our promise is the speed in which we act, respond and deliver. As Abbott employees, we are ready to meet change and challenges head-on. As a result, we are a company that adapts quickly, and through our passion for innovation we are able to continually create a pipeline of products that help improve the length and quality of life around the world.

We are proud of our rich, more than 120-year history. We continue to be driven to advance leading-edge science and technologies, support diversity, focus on exceptional performance and earn the trust of those we serve.

COMPANY SIZE

10,000 employees or more

INDUSTRY

Healthcare Services

FOUNDED

1910

WEBSITE

http://www.abbott.com/

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