Administrative Assistant IV

Missouri State University

Springfield, MO

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JOB DETAILS

SKILLS

Administrative Skills, Athletics, Budget Management, Business Solutions, Coaching, Communication Skills, Database Administration, ERP (Enterprise Resource Planning), Federal Laws and Regulations, Financial Reporting, Identify Issues, Legal, Mathematics, Military, Multitasking, Office Equipment, Operations Processes, Organizational Skills, Peripheral Hardware, Presentation/Verbal Skills, Project Tracking, Record Keeping, State Laws and Regulations, University/School Policies, Web Content Management System (WCMS), Writing Skills

LOCATION

Springfield, MO

POSTED

1 day ago

Posting Details

Position Information

Position Title
Administrative Assistant IV

Work Location
Springfield Campus

Department
Intercollegiate Athletics

HR Home Department
015010 INTERCOLLEGIATE ATHLETICS

Pay Grade
15

Proposed Salary
20.00 hourly

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees?
No, Position is available to all applicants.

Appointment Type
Full Time Regular

Exempt/Non-Exempt
Non-Exempt

General Function

The Administrative Assistant IV is the primary or lead departmental administrative support position in a department that consists of diverse and complex activities or has a coordination role involving subsidiary units. The Administrative Assistant IV performs diverse, responsible, and complex functions with minimal supervision that require initiative, the frequent exercise of independent judgment, and a thorough understanding of University policies, procedures, and operations. These higher level responsibilities are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The Administrative Assistant IV may provide coordination and direction to staff in subsidiary units and/or assign and monitor work of a second full-time administrative support person, student workers, and Graduate Assistants.

Description of Primary Duties

Day to day operations of athletics that involves high responsibility, coordination, strong organizational skills and multitasking, assist with financial tracking and budgeting, and maintains department databases and records working with staff and coaches.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and five years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.

Effort: Administrative support positions are primarily sedentary.

Additional Qualifications

Link to Job Description

Open Date
04/20/2026

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is May 11, 2026.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number
20260101FTS

Quicklink for Posting

About the Company

Missouri State University

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