Administrative Assistant: IV

We are seeking an experienced professional for an opportunity. This role is available until Friday at the end of the day. Please note, there will be no Supplier Spotlight Call scheduled for this position.

Role Details

• This role has one opening.
• One round of interviews with the host manager.
• Strong possibility of conversion based on performance and budget, but not guaranteed.
• This role is onsite 5 days a week, Monday through Friday. Typical working hours are 6:30 AM - 4:30 PM.
• High school diploma required, bachelor's degree is a plus.
• Equipment to be provided by the employer.

Responsibilities

• Provide structured coordination and operational support across the HRCM project team.
• Manage high visibility activities such as tours, meetings, and stakeholder engagement.
• Apply sound judgment and awareness of a live construction environment to prioritize requests.
• Support both the Director and Sr. Managers by managing administrative responsibilities.
• Maintain organized tracking systems and coordinate communications.
• Provide visibility across project activities to enable effective decision-making and execution.

Top Qualities Required

• Organization & Scheduling: Manages complex calendars and project logistics across leadership.
• Communication & Coordination: Aligns stakeholders and ensures consistent information flow.
• Judgment & Proactive Support: Anticipates needs and prioritizes activities to support execution.

Qualifications

Level IV: 8 Years of Experience. Provides administrative support to a department or individual. Duties may include:

• Word processing, filing, faxing, answering phones, receiving and directing visitors.
• Scheduling, financial record keeping, coordinating meetings and conferences.
• Obtaining supplies and sorting/distributing mail.
• May work on special projects.
• Strong communication skills and organizational skills are essential.
• Familiarity with MS Office required.